Contract Administrator

Ralliant•Beaverton, OR

5d•Hybrid

About The Position

You will support the CSO sales organization by being the front-line reviewer for its contract administration and compliance obligations at the RFQ and Order level. Responsible for end-to-end contract administration for engineering services business from RFQ to contract closeout phase. Reporting to the Strategic Sales and Contracts Manager, you will work an onsite/hybrid work schedule in our Beaverton Oregon campus. Key responsibilities will include: Contract Administration Analyze risk in third-party agreements (RFQ’s, NDA’s, commercial terms, service agreements, etc.) for conformance with CSO’s standard terms and conditions and internal playbooks and compliance with the FAR/DFAR. Lead all Sales Order Kickoff and Purchase Order Approval meetings to ensure all order line items, quality and business terms, PO text, and master level agreements are correctly identified. Collaborating with cross functional stakeholders, you will help to identify and address quality and program exceptions to uphold compliance standards. Liaise with Strategic Sales and Contracts Manager and incorporate redlining, drafting, negotiation, and general feedback on legal and business terms and conditions as appropriate. Administrate activities at the order level to ensure adherence to FAR/DFAR regulations, quality and shipping requirements, and compliance with the terms and conditions of each purchase order. Manage signature collections process timely with any approvals or conditions required. Prepare standard customer required forms (reps and certs, export compliance, government forms). Prepare internal playbooks, process documents, and reports. Strategic Sales Support Participate in the team’s strategic initiatives as needed, such as research, analysis, fact-finding, and process improvement. Assist with internal team system improvements to leverage and optimize verification of sales and contract data to optimize reporting Flexibility to assist with team back-up activities as required

Requirements

Attention to Detail: Ensures accuracy in contract administration, compliance protocol documents, and other communications.
Ethics and Integrity: Adheres to strict ethical and compliance standards.
Problem-Solving Skills: Ability to analyze complex compliance issues and propose effective solutions.
Team Collaboration: Works effectively with sales, supply chain, program management, and leadership teams to ensure organization-wide compliance.
Bachelor’s degree in business administration, Juris Doctorate, Paralegal, or other comparable contracts experience with responsibility for reviewing, drafting terms and conditions, and negotiating.
5+ years of experience in customer contracts administration with added level of supply chain management, audit, & compliance.
Strong knowledge of FAR/DFAR requirements.
Demonstrated ability to create new procedures and workflows and learn internal controls.
Excellent analytical, organizational, and communication skills.

Nice To Haves

Experience with ISO 9001 certified businesses preferred
Proficiency in Salesforce and Oracle is a plus and advanced skills in Microsoft Office (Excel, Word, and PowerPoint).

Responsibilities

Analyze risk in third-party agreements (RFQ’s, NDA’s, commercial terms, service agreements, etc.) for conformance with CSO’s standard terms and conditions and internal playbooks and compliance with the FAR/DFAR.
Lead all Sales Order Kickoff and Purchase Order Approval meetings to ensure all order line items, quality and business terms, PO text, and master level agreements are correctly identified.
Collaborating with cross functional stakeholders, you will help to identify and address quality and program exceptions to uphold compliance standards.
Liaise with Strategic Sales and Contracts Manager and incorporate redlining, drafting, negotiation, and general feedback on legal and business terms and conditions as appropriate.
Administrate activities at the order level to ensure adherence to FAR/DFAR regulations, quality and shipping requirements, and compliance with the terms and conditions of each purchase order.
Manage signature collections process timely with any approvals or conditions required.
Prepare standard customer required forms (reps and certs, export compliance, government forms).
Prepare internal playbooks, process documents, and reports.
Participate in the team’s strategic initiatives as needed, such as research, analysis, fact-finding, and process improvement.
Assist with internal team system improvements to leverage and optimize verification of sales and contract data to optimize reporting
Flexibility to assist with team back-up activities as required