Contract Administrator

The PENTA Building Group•Bakersfield, CA

42d•$45,000 - $80,000•Onsite

About The Position

The PENTA Building Group is looking for Contract Administrators to join our Hard Rock Casino Tejon team in Mettler, CA (Bakersfield)! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases.

Requirements

3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience
Strong verbal and written communication with a proactive attitude and solutions-based approach
Strong organizational and time management
Proven ability to adapt behavior or work methods in response to new information or conditions
Experience with follow-up and monitoring of work to ensure quality standards and attention to detail
Ability to work on-site at our Tejon Hard Rock Casino jobsite in Mettler, CA. Or, flexibility to travel to or fully relocate for this project if not within a reasonable local commuting distance.

Nice To Haves

Prior experience working in the AEC industry is preferred
Experience with tax mitigation is a plus
Experience working on tribal construction projects is a plus

Responsibilities

Assist with the set-up of Viewpoint contract items with cost codes and budgets created by the Project Manager.
Setup and maintain the project office file system according to PENTA standard procedures.
Track Letters of Intent, Subcontractor Bonds and Bond Waivers, Insurance Certifications, Subcontracts and all other compliance items.
Work with Project Manager to fill out the SDI Project Enrollment Form and send to Risk Management.
Work with the Project Manager to review and understand the Accounting related items in the Owner contract, identify those accounting related PENTA contractual requirements and track the fulfillment of each specific requirement.
If the project is enrolled in CCIP/OCIP insurance program, work with the insurance representative to enroll all subcontractors into the programs.
Verify that the subcontractor's insurance and union information is complete and up to date prior to the subcontractor arriving on the job.
Assist the Project Manager with the preparation and distribution of all subcontracts, major purchase orders, and rental orders. Track the status of each contract from issuance to final execution.
Upon direction from the Project Manager, collect required subcontract exhibits and save in Viewpoint.
Assist the Project Manager with the preparation and distribution of all subcontract and owner change orders. Maintain an accurate and up to date status log of all change orders according to PENTA standard procedures.
Prepare payment vouchers for approval by the Project Manager.
Work with the Project Manager to determine the subcontractors that will be submitting pay applications for the month.
On Lump Sum subcontracts, verify with the Project Manager that the submitted % of work completed is accurate.
On Cost-plus/GMP subcontracts verify that all backup has been submitted completely and accurately. Collect and verify:
On Tribal projects, set up the Tax-Exempt Material processes backup.
Review Declaration of Exemption, Bill of Sale, Bill of Lading and packing slips for accuracy.
Make sure subcontractors have a Sellers Permit.
Route and code vendor invoices for approval.
Track preliminary notices according to PENTA standard procedures.
Prepare owner billings and backup documentation for approval by the Project Manager.
Cost-plus/GMP - generate owner billing reports and reconcile to job costs.
Lump Sum - Generate AIA document and verify that billing amount covers job costs to date.
Verify subs compliance before releasing subcontractor payments.
Maintain and reconcile petty cash account to submit to main office.
Enter field personnel new hire information in Viewpoint notify payroll department when new hire information is completed.
Manage/Update crew list in Mobile Field Manager.
Transfer personnel information to main office accounting department in a timely manner.
Generate, track, and file subcontract closeout letters.
Communicate with all project team members to ensure that all issues involving a subcontractor are resolved prior to releasing final payment.
For CCIP projects, send Subcontractor Commitment Summary Report to Gallagher for final CCIP Worksheets.
Obtain and file final release forms for all tier subcontractors and verify against preliminary notice log.
Obtain and file final consents of surety from all bonded subcontractors.