Contract Administrator (Part-Time)

Miscellaneous Metals•Walkersville, MD

4d•Onsite

About The Position

Miscellaneous Metals, Inc., an award-winning specialty steel fabrication and installation contractor, is seeking a Part-Time Contract Administrator to support our Project Management and Executive teams. This role is ideal for a detail-oriented professional who enjoys organizing complex documentation, tracking deadlines, and ensuring compliance in a construction environment.

Requirements

Previous experience in contract administration, construction administration, or administrative support (construction or specialty trades preferred).
Strong attention to detail with excellent document management skills.
Proven ability to track deadlines and manage multiple priorities.
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document management systems is a plus.
Professional communication skills and ability to collaborate effectively with internal teams and external partners.
Ability to independently manage detailed information and deadlines.
Strong organizational, verbal, and written communication skills.
Ability to balance multiple responsibilities while maintaining accuracy.
Comfortable presenting information and coordinating with contractors, clients, and leadership.

Responsibilities

Review and administer Letters of Intent (LOIs), Notices to Proceed (NTPs), contracts, purchase orders, and signed proposals.
Distribute contract documents to appropriate internal stakeholders.
Review contract boilerplate language and exhibits for completeness and consistency.
Incorporate project-specific details provided by Sales and Project Management.
Compile revisions and coordinate reviews with executive leadership.
Track execution status and ensure contracts are signed and returned in a timely manner.
Distribute change orders and revised proposals to Project Managers for review and approval.
Review boilerplate language for consistency.
Track execution and return fully signed documents to customers.
Order payment and performance bonds as required by contract.
Request and track insurance certificates to meet customer and project requirements.
Maintain and track all required state, county, city, and project-specific business licenses.
Monitor renewal deadlines and coordinate timely renewals, including preparing and submitting all required documentation, to ensure continuous compliance.
Maintain current licenses on display in the glass bulletin board outside the conference room and within contract administration records.
Coordinate with Project Management and Accounting to ensure licensing aligns with active and upcoming projects, supports accurate recordkeeping, and maintains billing compliance.