Contract Administrator/Receptionist

DuraServ Corp • Santa Fe Springs, CA

4h • $56,608 - $66,608 • Onsite

About The Position

The Contract Administrator/Receptionist position is responsible for handling contract-related administrative tasks and serving as the primary receptionist. This role involves managing documentation, coordinating administrative processes, and providing front-desk support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Regular interaction with staff across departments is part of the role, making collaboration and clear communication important.

Requirements

• Knowledge of contract administration and document management processes.
• Skill in organizing and maintaining accurate records and files.
• Ability to communicate professionally with internal and external contacts.
• Skill in performing data entry and generating basic reports with attention to detail.
• Knowledge of insurance and compliance documentation requirements.
• Ability to multitask and manage priorities in a fast-paced office environment.
• High school diploma or equivalent is required.
• Zero to two years of experience in contract administration, office administration, or a similar role.

Nice To Haves

• Associate or bachelor’s degree, preferred.

Responsibilities

• Review contracts against sales financials for accuracy and ensure all jobs are properly set up in company systems in a timely and accurate manner.
• Maintain organized contract files, track contract-related information, and coordinate contract documentation across internal departments.
• Collect, verify, and maintain labor compliance documentation to ensure adherence to regulatory and company standards.
• Manage insurance requirements, including subcontractor insurance compliance, OCIP/CCIP enrollment, insurance requests, and certificates.
• Prepare and submit prequalification packets, LEED documentation, and other project-specific compliance requirements as needed.
• Generate reports on change order status and reconcile change orders between systems in collaboration with Accounting.
• Greet visitors, answer and route calls, manage incoming/outgoing mail and courier services, and maintain a professional reception and front exterior area.
• Coordinate meetings, conference rooms, and travel arrangements; manage calendars and support office operations.
• Provide administrative support including data entry, document preparation, office supply management, clerical assistance, and support for special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees