Contract Administrator, Project Support

New Jersey Resources Corp.•Wall Township, NJ

41d•$59,000 - $75,200

About The Position

Energize your future and join our team as we pursue a reliable, sustainable, cleaner energy future. At our Fortune 1000 diversified energy company, you'll find a friendly, community-minded environment, with flexible work schedules, opportunities for growth and development, and competitive pay and benefits. The Contract Administrator, Project Support will drive forward all required deliverables in line with the EPC (Engineering, Procurement and Construction) contract, inclusive of PPA's (Power Purchase Agreement), AIA Pay Application, Purchase Orders, Invoicing and Milestone Dates, EPC related document from initial organization through final turnover to O&M (Operations and Maintenance) Plan, manage, maintain, and report progress of the project tracker on a weekly basis. Work as a conduit for all EPC requests from finance, business development, Project Group, Procurement, AP, and Legal.

Requirements

High school degree required, Associates Degree preferred.
Prior work in an office environment for construction administration or project management; solar office background or combined equivalent of education and work experience
Strong organization and administrative support skills
Self-starter with ability to work independently and engage with outside Contractors to meet contract requirements
Ability to work effectively within a team environment
Working knowledge of computer-based software applications including but not limited to Microsoft Suite (Word, Access, PowerPoint, Excel, Outlook)
Excellent verbal and written communication skills with a proactive approach to resolving issues
Strong ability to prioritize, multitask, and meet deadlines in a fast paced setting
Highly motivated with a strong work ethic and attention to detail

Responsibilities

Develop and manage checklists and trackers for contract milestones
Attend and participate in weekly Contractor project status meetings to represent CEV and elicit contractor engagement in our processes.
Track, manage and prioritize project-related issues in support of the project team.
Monitor and effectively respond to team needs and potential problems.
Collaborate with other departments to gather required documentation and deliverables, including specs, warranty assignments, drawings, testing reports, permits, photos, escrow return, etc.
Upload and maintain all deliverables in Procore, Box or any customer/client ftp sites.
Gather change order and other EPCA approvals, process signatures and payment applications, lien waivers, change order documentation, EPC contracts, subcontracts, and milestone certificates as required
Monitor and follow up on scheduling, budget, and other requests from other departments as relates to AIA and payment tracking (i.e. Development, O&M and Lega
Maintain up-to-date project status checklists through regular communication with the Project Manager, Contractor and Contract Supervisor
Ensure timely and complete delivery of contractual project deliverables
Support Project Managers and throughout the project life cycle by organizing the Closeout book in Procore and providing weekly internal and external updates as to document status
Facilitate the transfer of Care, Custody & Control of finalized projects to the O&M group
Manage and prioritize workload to meet various timelines.
Compare and calculate invoice requests and backup to ensure accurate disbursement of funds against the schedule of values.
Initiate final Closeout and Turnover meetings in conjunction with PM, Supervisor and Project Management; collaborate across departments to enhance operational efficiency from an administrative perspective.
Perform other job-related duties as assigned.

Benefits

Medical insurance coverage from day 1
401k vesting immediate.
Employee insurance and medical plans, including prescription, vision and dental benefits.
401(k) program with generous company match.
Company stock purchase plan.
Wellness programs, including free on and off-site fitness centers.
Employee Assistance Program (EAP).
Tuition reimbursement program.
Paid time off including paid holidays.

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