Contract Administrator III

The Bergaila Companies•Houston, TX

2d•Onsite

About The Position

We put the unity in "opportunity." Opportunity Snapshot: Compensation: $56.00/hour Location: Houston, TX (Downtown) Duration: 12 months+ Schedule: M-F / 40 hours+ / in-office Benefits: Comprehensive insurance, 401(k) program, PTO & Holidays Responsibilities Responsible for ensuring that all contractor-related contractual terms are processed in a timely and accurate manner and in accordance with company standards, guidelines and procedures Responsible for creating, reviewing, processing, analyzing, and tracking contractor agreements; including providing initial agreement mark-ups and/or comments on the acceptability of non-standard language requested by the contracting parties Responsible for reviewing purchasing, service, construction, and consulting agreements, identifying risk and legal issues, managing the contract review process by overseeing legal, insurance, safety, and drug & alcohol compliance approvals Drafting contract amendments and/or contractual correspondence and coordinating contracts, amendments, exhibits, and correspondence for specific types of agreements and ensuring all documentation is properly handled, routed, and filed; both hard copy and electronically Ensuring agreements have been properly authorized and that all terms and conditions are accurately captured in company systems Ensuring compliance with Sarbanes Oxley standards as applies to necessary documentation and tracking of contract preparation, processing, execution and reporting; Acting as contact for external customers to handle routine agreements issues and questions, responding to requests from internal customers, and ensuring all appropriate actions are taken and/or communicated to the appropriate personnel in a timely manner Interacting and partnering effectively with audit and accounting departments Participating in special projects and completing ad-hoc reporting as directed Exercising initiative and knowledge of agreements and transaction impacts of specific language, clauses and requirements; and

Requirements

Bachelor's degree in a related field or equivalent combination of education and experience in a business-related field is preferred
Minimum of 5 years’ experience as a contract administrator or legal assistant creating, understanding, and editing written service agreements, construction agreements, procurement agreements or other pertinent agreements is required
Experience proofreading, auditing, and correcting documents and ensuring accuracy of final documents is required
Understanding and knowledge of contract terms, administrative procedures, concepts, terminology and standards is required
Excellent written and verbal communication skills. Ability to communicate effectively with multiple levels of company and departmental personnel
Excellent analytical and problem-solving skills. Strong organization skills, prioritize importance of contracts and attention to detail
Ability to work well in a team environment
Self-motivated, ability to work independently with minimum supervision and handle multiple tasks simultaneously
Flexible with changing priorities
Effective interpersonal communication skills including the ability to interface effectively with internal and external levels of personnel
Proficient with MS Office, with emphasis on Word and Excel is required, including: explicit proficiency in Track Changes functionality of Word, More complicated Mail Merge function of Word, and more advanced function of Excel

Nice To Haves

Experience preparing and administering contracts in the oil and gas related industry is preferred

Responsibilities

Responsible for ensuring that all contractor-related contractual terms are processed in a timely and accurate manner and in accordance with company standards, guidelines and procedures
Responsible for creating, reviewing, processing, analyzing, and tracking contractor agreements; including providing initial agreement mark-ups and/or comments on the acceptability of non-standard language requested by the contracting parties
Responsible for reviewing purchasing, service, construction, and consulting agreements, identifying risk and legal issues, managing the contract review process by overseeing legal, insurance, safety, and drug & alcohol compliance approvals
Drafting contract amendments and/or contractual correspondence and coordinating contracts, amendments, exhibits, and correspondence for specific types of agreements and ensuring all documentation is properly handled, routed, and filed; both hard copy and electronically
Ensuring agreements have been properly authorized and that all terms and conditions are accurately captured in company systems
Ensuring compliance with Sarbanes Oxley standards as applies to necessary documentation and tracking of contract preparation, processing, execution and reporting;
Acting as contact for external customers to handle routine agreements issues and questions, responding to requests from internal customers, and ensuring all appropriate actions are taken and/or communicated to the appropriate personnel in a timely manner
Interacting and partnering effectively with audit and accounting departments
Participating in special projects and completing ad-hoc reporting as directed
Exercising initiative and knowledge of agreements and transaction impacts of specific language, clauses and requirements