Contract Administrator/Buyer

ETSU • Johnson City, TN

9h • Onsite

About The Position

This position reports to the Director of Procurement and Contract Services and is responsible for performing a variety of administrative and technical duties related to University and Foundation contracts. Key responsibilities include collecting, compiling, and analyzing data; preparing reports for internal and external stakeholders; processing requests into purchase orders; ensuring compliance and proper authorization of requests; and managing bids and RFPs in accordance with TBR and University policies. Additional related duties may be assigned as needed. East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution’s focus on community engagement.

Requirements

• Knowledge of and ability to apply ETSU purchasing policies and procedures
• Knowledge of basic contract and purchasing principles and practices
• Knowledge of various products and pricing standards utilized by the University
• Knowledge of contracts and purchasing systems
• Critical thinking and problem-solving skills
• Knowledge of and ability to use a personal computer and standard office software, and electronic documents and filing systems
• Ability to communicate with and to develop positive working relationships with a diverse range of employees, vendors/contractors
• Ability to work independently with little supervision and to take initiative in accomplishing tasks
• Ability to effectively communicate verbally and in writing
• Ability to understand purchasing contract terms and language
• Ability to exercise sound judgment in arriving at proper conclusions
• Ability to work independently and as a team member
• Ability to formulate appropriate bid specifications, compose bidders’ lists, analyze bids, and determine successful bidders
• Ability to use the university’s administrative software system
• Ability to work with diverse vendors, employees, and students
• Ability to meet deadlines
• Ability to administrate contracts from inception to completion while also keeping all parties up to date on the process
• Bachelor’s degree and two (2) years of business-related experience: OR An equivalency of education and experience

Nice To Haves

• Contract Administration experience

Responsibilities

• performing a variety of administrative and technical duties related to University and Foundation contracts
• collecting, compiling, and analyzing data
• preparing reports for internal and external stakeholders
• processing requests into purchase orders
• ensuring compliance and proper authorization of requests
• managing bids and RFPs in accordance with TBR and University policies

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees