Contract Administrator / AR Clerk
About The Position
Contract Administration: Maintain and monitor all commercial contracts to ensure they remain current and compliant with company standards and regulatory requirements Review contract terms, rates, and renewal dates, proactively flagging contracts requiring updates or renegotiation Accurately enter and update contract rates and terms in the company's financial system Verify that invoices generated align with contract terms, rates, and deliverables before recommending for approval Coordinate with internal departments and external vendors to resolve contract discrepancies or issues Maintain organized contract files and documentation, both physical and electronic Prepare reports on contract status, upcoming renewals, and rate changes as needed Accounts Receivable: Process and post customer payments and maintain accurate accounts receivable records Generate and distribute invoices to customers in accordance with contract terms and billing schedules Monitor accounts receivable aging reports and follow up on overdue accounts Reconcile customer accounts and resolve billing disputes or discrepancies Communicate with customers regarding payment status, invoice questions, and account issues Prepare periodic AR reports for management review Accounts Payable Support: Perform three-way matching of purchase orders, receiving documents, and vendor invoices to ensure accuracy before payment processing Identify and resolve discrepancies in pricing, quantities, or terms during the matching process Coordinate with purchasing and receiving departments to obtain necessary documentation Support the accounts payable team with invoice processing and vendor communications as needed
Requirements
- Minimum 2-3 years of experience in contract administration, accounts receivable, or accounts payable
- Strong understanding of commercial contracts and billing processes
- Proficiency with accounting software and ERP systems
- Advanced skills in Microsoft Excel and Office Suite
- Exceptional attention to detail and accuracy
- Strong analytical and problem-solving abilities
- Excellent organizational and time management skills
- Effective written and verbal communication skills
- Ability to work independently and manage multiple priorities simultaneously
- High level of integrity and ability to handle confidential information
Responsibilities
- Maintain and monitor all commercial contracts
- Review contract terms, rates, and renewal dates
- Enter and update contract rates and terms in the company's financial system
- Verify that invoices generated align with contract terms, rates, and deliverables
- Coordinate with internal departments and external vendors to resolve contract discrepancies or issues
- Maintain organized contract files and documentation
- Prepare reports on contract status, upcoming renewals, and rate changes
- Process and post customer payments
- Maintain accurate accounts receivable records
- Generate and distribute invoices to customers
- Monitor accounts receivable aging reports
- Follow up on overdue accounts
- Reconcile customer accounts
- Resolve billing disputes or discrepancies
- Communicate with customers regarding payment status, invoice questions, and account issues
- Prepare periodic AR reports for management review
- Perform three-way matching of purchase orders, receiving documents, and vendor invoices
- Identify and resolve discrepancies in pricing, quantities, or terms
- Coordinate with purchasing and receiving departments to obtain necessary documentation
- Support the accounts payable team with invoice processing and vendor communications
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
