Contract Administration Mgr I

TX-HHSC-DSHS-DFPS • San Antonio, TX

1d • Onsite

About The Position

The Contract Administration Manager I works under the direction of the Community-Based Care Operations Director for DFPS. This position performs highly advanced (senior-level) contract administration work involving the oversight, execution, and administration of large-scope or high-dollar contracts by defining requirements and negotiating, awarding, developing, and monitoring contracts. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. May serve in a lead or supervisory role.

Requirements

• Knowledge of negotiation strategies and techniques.
• Knowledge of contract administration and cost monitoring for large-scope or high-dollar contracts.
• Knowledge of systems and procedures used to evaluate a third-party vendor’s performance.
• Knowledge of local, state, and federal laws and regulations relevant to the administration of federal or state funds.
• Skill in developing contracts.
• Skill in problem resolution.
• Skill in the use of a computer and applicable software.
• Ability to exercise sound judgment in making critical decisions.
• Ability to analyze complex information and develop plans.
• Ability to interpret complex data.
• Ability to effectively demonstrate negotiation and facilitation skills.
• Ability to communicate effectively.
• Ability to supervise the work of others.
• Graduation from an accredited four-year college or university with major coursework in business, public administration, law, or a related field is generally preferred.
• Experience and education may be substituted for one another on a year for year basis.
• A minimum of three years' experience in contract administration and in the management, evaluation, or monitoring of contracts providers.

Nice To Haves

• Current CTCM certification

Responsibilities

• Oversees or prepares the scope of work, specifications, and conditions for new contracts; prepares contracts; leads negotiation strategies; and awards new contracts.
• Drafts scopes of work, specifications, terms and conditions and contract language.
• Serves as lead negotiator for Community-Based Care contracts, including maintaining records of negotiation decisions.
• Works with Legal, Finance and other agency program areas to ensure that contracts contain all necessary information.
• Provides oversight of preparing and execution of awarded contracts.
• Completes appropriate reports and documentation related to contract planning and tracking.
• Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.
• Oversees the monitoring of contractor performance and participates with the development of contract management and administration policies, processes, and procedures.
• Monitors legal and regulatory requirements pertaining to the performance of contract management.
• Supports the calculation and enforcement of financial incentives and remedies under a performance-based contract.
• Participates with the development of methods for tracking contract performance and reports on metrics and outcomes.
• Oversees or conducts on-site visits to contractors to examine billings, fiscal data, and eligibility determinations for compliance with contract terms and agency policies.
• Provides guidance and direction to staff performing contractor compliance reviews with contracts terms and policies.
• Provides oversight of desk reviews and on-site reviews performed on contractors.
• Oversees compliance reviews of contractors, including invoicing, billing, fiscal data, and eligibility determinations.
• Conducts readiness and implementation reviews of contractors.
• Oversees and coordinates the processing of contract documents to ensure that management understands and authorizes contract terms.
• Responsible for oversight and coordination of contract documents and briefs the management of changes or modifications to contract documents.
• Ensures changes to contract terms are approved and authorized in accordance with agency requirements.
• Develops short- and long-term strategies and goals for the administration of assigned contracts.
• Provides a broad range of services across multiple organizational departments, including the development of strategies and goals for administration of Single Source Continuum Contracts.
• Develops Community-Based Care Operations strategy for managing and monitoring the Single Source Continuum Contracts throughout the contract lifecycle.
• Investigates and resolves discrepancies, complaints, and disputes by negotiating settlement agreements or by canceling or terminating contracts.
• Conducts research and investigations and determines corrective action to take in resolving contract and Community-Based Care Operations related complaints and disputes.
• Initiates and oversees special studies or surveys to assess consumer and program outcomes for evaluation.
• Oversees studies, analyses of information, and develops findings, recommendations, and strategies to mitigate risks. Determines trends and participates in efforts to resolve problems.
• Responsible for developing specialized consulting contracts and studies to evaluate and measure Community-Based Care program activities and functions.
• Conducts monitoring and oversight of assessment contracts used to evaluate program performance.
• Assists with and conduct research for special studies or surveys to identify process improvements, when necessary or requested.
• Serves as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
• Serves as a resource and provides technical assistance services to DFPS and other stakeholders for Community-Based Care Contracts.
• Provides guidance to staff in the development and integration of new methods and procedures.
• Provides input on or prepares the contract budget; recommends budget allocations for proposed contract agreements; arranges, monitors, and reviews budget allocations with management; and provides budget forecast and proposes alternatives.
• Responsible for oversight and maintenance of Community-Based Care Operations contract budgets, including monitoring and reviewing of Community-Based Care Operations budget allocations.
• Conducts budget forecasts and plans and presents alternatives as needed.
• Reviews budget allocations with management.
• Plans, develops, and conducts presentations.
• Develops and conducts presentations on Community-Based Care Operations related topics to internal and/or external customers.
• Review and analyze legislation related to procurement and contract management, including tracking legislative bills and assisting with bill analysis.
• Participates in agency legislative implementation plans related to the Community-Based Care program and SSCC contracts.
• Tracks legislative bills to assess impact to the Community-Based Care contracts and ensure contract language is congruent with legislation.
• Serves as the contract liaison to the CBC SSCC contractors to inform them of legislative changes and how the legislation impacts the CBC program and/or contract requirements.
• Identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.
• Provides input on the contract budget; reviews budget allocations with management and the SSCCs annually.
• Coordinates with the CBC Fiscal Management Team to implement agreed upon cost saving strategies, when applicable.
• This position may assist in working with the CBC Rural Community Pilot in Region 9.
• Performs related work as assigned.

Benefits

• 100% paid health insurance for you, and 50% paid for eligible family members—saving you hundreds every month in out-of-pocket medical costs
• Retirement plans with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans
• Paid vacation, holidays, and sick leave so you can recharge and take care of life outside work (that’s time off you’re actually paid for)
• Optional dental, vision, and life insurance—at rates much lower than most private plans
• Flexible spending accounts for added tax savings on health and dependent care
• Employee discounts on things like gym memberships, electronics, and entertainment
• Public Service Loan Forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1-10 employees