Construction Services Administrator

Forte & Tablada•Denham Springs, LA

22h•Onsite

About The Position

The Construction Services Administrator will maintain construction project records and process construction-related paperwork. The position will support the Construction Services Division in an administrative capacity.

Requirements

High School Diploma or GED
This position is full-time in office.
1+ years of administrative experience.
Strong communication skills.
Strong organizational skills.
Working knowledge of Microsoft Office Suite.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Coordinate and manage construction project files in the transportation, public works, and development/industrial market.
Work within construction management software packages (SiteManager/Headlight, ProCore, and others). Please note that training for these software packages will be provided.
Provide general administrative and office support including answering phones, greeting visitors, scheduling meetings, managing calendars, handling correspondence, and supporting day-to-day office operations.
Maintain organized electronic and hard-copy filing systems for Construction Services projects, including saving emails, submittals, and correspondence to the appropriate project folders.
Track incoming and outgoing documents to ensure items are routed properly and nothing requiring staff attention is overlooked.
Prepare, format, and proofread routine letters, transmittals, approval documents, inspection reports, and other correspondence for staff review/signature.
Assemble and distribute project materials including spec books, DOTD binders, copies, meeting packets, and other supporting documentation.
Assist with billing and invoice coordination by compiling supporting documentation and accepting payments.
Order office supplies, support team needs, and perform errands as needed to assist Construction Services staff.
Utilize Microsoft Office Suite, Adobe/Bluebeam, and basic document management/project portals to support recordkeeping and administrative workflows.