Construction Recordkeeper I-III BAO

Texas Department of Transportation•Beaumont, TX

17d

About The Position

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

High School Grad or Equivalent in general education.
Construction Recordkeeper I: No experience required. (Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications
Construction Recordkeeper II: 1 YEAR Record-keeping, bookkeeping, or other related experience. (Experience can be satisfied by fulltime or prorated part time equivalent).
Construction Recordkeeper III: 4 YEARS Record-keeping, bookkeeping, or other related experience. (Experience can be satisfied by fulltime or prorated part time No experience required. (Experience can be satisfied by full time or prorated part time equivalent). Substitutions for Minimum Qualifications
Valid driver’s license.
This position requires driving a state vehicle.
Construction Recordkeeper I: Reading and interpreting applicable plans, schematics, blueprints and maps
Construction Recordkeeper I: Using standard office equipment - Preparing and maintaining confidential and sensitive records, files, and reports
Construction Recordkeeper I: Communicating technical information effectively
Construction Recordkeeper I: Using computers, applicable programs, applications and systems
Construction Recordkeeper I: Maintaining a safe and effective working relationship with others
Construction Recordkeeper II: Applicable testing methods, processes, and procedures
Construction Recordkeeper II: Governmental policies and procedures
Construction Recordkeeper II: Equal Employment Opportunity guidelines
Construction Recordkeeper II: DBE, HUB, SBE
Construction Recordkeeper II: Analyzing issues, facts, and available information to develop logical solutions, researching inconsistencies of facts or data, drawing correct inferences from information and making recommendations that support business decisions
Construction Recordkeeper II: Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Construction Recordkeeper II: Reading and interpreting applicable plans, schematics, blueprints and maps -
Construction Recordkeeper II: Preparing and maintaining confidential and sensitive records, files, and reports
Construction Recordkeeper III: Leading, assigning, reviewing, and monitoring the work of others

Responsibilities

Maintains liaison with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures
Monitors contractor's compliance with federal requirements related to Equal Employment Opportunity and wages
Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports
Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made
Prepares and types correspondence, reports, supporting documents and files.
Processes change orders, supplemental agreements, and extra work orders
Maintains filing structure for each construction project within assigned area
Performs other job responsibilities as assigned
May serve as a lead worker or project leader