Construction Project Coordinator

Comprehensive Energy Services, Inc•Gainesville, FL

About The Position

A Project Coordinator (PC) is responsible as the point of entry for all Construction project documents, both from the field, as well as for external customers (General Contractors and Owners). The PC also supports the Project Managers, Trade Managers, Project Engineers, and Field Personnel.

Requirements

Minimum of 1-2 years as a construction project coordinator or related experience in a similar role.
High school diploma or equivalent required
Strong computer skills with advanced ability in Microsoft Excel, Word and Outlook. Experience with either Adobe or Blue Beam
Set up and maintain project files on Plangrid including confirmed drawings, specifications, and submittals
Modern office practices, procedures, and equipment
Correct English usage, grammar, spelling, punctuation, and vocabulary
Oral and written communication skills
Communicate effectively both orally and in writing
Meet time schedules, and deadlines, and plan and organize work
Write reports, business correspondence, and procedure manuals
Work confidently with discretion and independently with little direction
Work cooperatively with others using tact, patience, and courtesy
Work with confidential data with discretion
Maintain an open, flexible attitude toward and work effectively with other staff members
Work under frequently changing priorities
Track equipment rentals and other project resources as required
Maintain project files
Coordinate meetings and functions
Assist Project Managers and Foremen with purchasing requests
A valid Florida Driver's License is required
Incumbent must be insurable at all times by CES insurance carrier

Nice To Haves

Licensed Notary Public is a plus for this role

Responsibilities

Maintain current files and construction log activity
Coordinate Document Control including procurement of current and revised documents with all changes, distribute documents to foremen, subcontractors, vendors, etc.
Prepare and review submittals and books for the Project Manager/Engineer. Includes setup of books, logging, tracking, and distribution
Coordinate job needs with Project Manager and Foreman
Process purchase orders and subcontracts
Pull permits for mechanical and plumbing needs
Track all certificates of insurance
Maintain warranty logbook
Set up job site trailers with office supplies and forms and communicate with the team to assure they have the proper supplies and forms for that project
Project closeout: Assemble Operation & Manual (O&M) Books, request product data from subcontractors/vendors, submit as-built for the project, coordinate and transmit spare parts to GC, transmit Test and Balance Reports, transmit system test reports such as Medical Gas Certifications, obtain Vendor Warranties, etc.
Provide backup phone coverage for the front office
Other duties and special projects as assigned