Construction Project Assistant

HORNE•Clearwater, FL

13h•Onsite

About The Position

The Construction Project Assistant performs day-to-day administrative functions using established systems and procedures and provides support to the administrative and management team. The incumbent is assigned to a project that serves the local community through supporting victims of disasters who apply for funding to repair damaged or destroyed homes. This position may require working overtime or travelling for client/business needs.

Requirements

High school diploma or equivalent
Advanced Microsoft Office skills
Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone systems
Ability to troubleshoot and solve problems
Strong organizational and multitasking skills
Superior attention to detail and ability to meet tight deadlines
Strong analytical and problem-solving skills
Ability to design and improve processes
High level of integrity and discretion
Ability to work effectively with minimal supervision
Ability to communicate complex information clearly to diverse audiences
Learns quickly and adapts to new technologies
Possesses excellent communication and writing skills
Self-starts and works well in a team environment
Ability to work overtime as needed (before or after normal business hours)
Ability to travel as required by client/business needs

Nice To Haves

Associate’s degree or higher
Minimum of three (3) years of experience in a professional office environment
Prior experience supporting a construction or general contracting company (construction management, engineering, or architecture)
Prior experience in scheduling, ordering field supervision, quality control, and/or residential construction phases
Familiarity with Microsoft Teams and/or Zoom

Responsibilities

Manages multiple calendars and schedules and coordinates meetings using Outlook, MS Teams, and Zoom
Coordinates the flow of information from general contractors to the program management team and construction project manager
Assists in project timeline management in conjunction with general contractors; follows up on open items and task orders; and tracks issues to resolution
Develops and coordinates schedules and project tasks for assigned general contractors to successfully achieve project goals within the specified scope and budget
Participates in pre-construction meetings with general contractors and homeowners as needed
Assists in managing project timetables and completion schedules by prioritizing tasks, accounting for anticipated and unanticipated delays to weather or changes to specifications and plans; makes recommendations to resolve delay issues
Assists with the review and processing of contractor invoices and required supporting documentation, ensuring accuracy and completeness
Reviews and verifies general contractor insurance documentation (e.g., general liability, workers’ compensation, builder’s risk, and licenses) to ensure ongoing compliance with program and contractual requirements
Assists with meeting logistics, data entry, correspondence, and document scanning
Enters time and expense information into the time entry system for staff as requested
Other duties as required