Construction Project Administrator

HCI Systems • Ontario, CA

9h • $29 - $32

About The Position

HCI Systems Inc. is a rapidly growing low-voltage contracting company based in California. We are seeking a Construction Project Administrator to join our team in Ontario to support general contractor prequalification and billing processes. Prior hands-on experience with prequalifications and billings is required.

Requirements

• 2+ years of experience with construction prequalifications and billing
• Prior experience with completing and submitting prequalification packages and construction billing
• Working knowledge of Textura, GC pay applications, Procore, and other GC platforms/portals
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• High school diploma required; Bachelor’s degree in Business, Accounting, or related field is a plus
• Ability to work independently with minimal supervision
• Strong attention to detail, organizational and multitasking skills
• Strong customer service mindset and ability to problem-solve
• Excellent verbal and written communication skills

Nice To Haves

• Bachelor’s degree in Business, Accounting, or related field is a plus

Responsibilities

• Complete and submit general contractor prequalification forms
• Prepare and submit AIA billings (G702/G703) accurately and efficiently
• Complete and submit GC payment applications through platforms such as Textura, GC pay applications, Procore, or other GC platforms
• Collect, track, and log subcontractor and supplier lien releases
• Monitor submitted billings and follow up with general contractors to ensure timely review
• Work closely with our general contractors and project managers to support monthly progress billings
• Manage a high-volume billing workload, processing hundreds of invoices per month
• Monitor and respond to billing rejections and coordinate corrections with the Project Manager

Benefits

• Unlimited Growth – Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees