Construction Office Manager Bookkeeping Experience Required

KRB Development LLC • Peoria, AZ

4d • Onsite

About The Position

We're looking for an experienced Office Manager who thrives in the fast-paced construction industry. This is a hands-on leadership role where you'll be the backbone of our operations—managing financials, coordinating with field teams, and ensuring our office runs like a well-oiled machine. If you're someone who can jump from processing payroll to pulling permits ,lien releases etc without missing a beat, we want to hear from you.

Requirements

• 5-7 years of office management experience, preferably in construction or related trade industries
• 4 + years hands-on experience with QuickBooks (QuickBooks Online preferred)
• Proven experience with accounts payable, accounts receivable, and monthly reconciliation
• Demonstrated ability to create and implement office systems and processes
• We are looking for long term employment with opportunity to grow ant thrive with a great Company
• Construction industry knowledge—you understand the language, the workflow, and the challenges
• Strong financial knowledge with attention to detail and accuracy
• Self-starter mentality with ability to work independently and prioritize effectively
• Problem solver is required
• Excellent communication skills with both office staff and field crews
• Ability to adapt quickly and manage multiple projects simultaneously
• Proficiency with ADP or similar payroll systems
• Comfortable learning new construction management software
• Office hours 7:00 AM - 3:00 PM

Nice To Haves

• Experience with construction project management software
• Job Tread
• Construction software experience IE: Procore, Bluebeam, Job Tread,Exactimate
• Knowledge of construction lien laws and contract administration

Responsibilities

• Manage accounts payable and accounts receivable using QuickBooks Online
• Perform monthly reconciliations and maintain accurate financial records
• Process payroll through ADP and maintain employee records
• Support budgeting and provide financial reporting to leadership
• Process lien releases and track project financials
• Assist the Estimator / Project Manager
• Coordinate with field teams to ensure they have materials, permits, and information needed
• Use project management software to update job status and track progress
• Manage vendor relationships and negotiate with service providers
• Handle construction-specific documentation and compliance requirements
• Oversee daily office operations and maintain efficient workflows
• Schedule and coordinate weekly team meetings
• Develop and implement office processes and systems to improve efficiency
• Manage front desk operations including phone system
• Support HR functions including recruitment, onboarding, and employee relations
• Maintain organized filing systems and documentation practices
• Pull and track permits with various municipalities

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Paid Holiday Benefits
• Stable, established construction company
• Opportunity to build and improve systems
• Collaborative team environment
• Great opportunity for the right person to grow with us

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed