Construction Office Coordinator

Babcock & Wilcox

100d

About The Position

The Payroll Clerk / Office Manager Assistant will work with and support the Construction Operations team and project sites. This candidate must be comfortable working independently, as well as in a team environment, and have a demonstrable working knowledge of construction business office practices. Periodic travel may be required to various locations in and out of state. Primary responsibility is daily payroll data entry and cost tracking.

Requirements

High school diploma
5+ years of relevant experience
Knowledge and experience working with union labor preferred
Knowledge of advanced functions of MS Office Suite including Word, Excel, Outlook, and PowerPoint
Effective oral and written communication skills
Effective problem-solving skills with great ability to prioritize workload, muti-task and meet deadlines
Must be well-organized, team player, professional, and energetic
Self-driven, flexible, adaptable with attention to detail

Responsibilities

Payroll data entry of project information, Timberline experience preferred
Provide the project team with timely and accurate cost-to-date information
Support project accounts payable / receivable
Facilitate onboarding procedures for all union new hires including E-Verify
Familiarity navigating union labor agreements
Develop project accounting structure in support of customer and company requirements
Assist project leadership and accountants with required financial analyses, forecasting and customer billing
Review and track vendor invoices for accuracy and compliance with the contract terms
Prepare and obtain authorizations for customer billing and project close out
Safeguard Company property and resources; ensure that policies and procedures are followed
Perform other duties as assigned Office Manager, Project Leads and Senior Management