Construction Inspection Project Coordinator

Larson Design Group•Williamsport, PA

About The Position

The Project Coordinator supports the planning, organization, and administration of construction inspection projects, ensuring alignment with project objectives, procedures, and client requirements such as PennDOT, municipal agencies, and other transportation authorities. This role assists Project Managers and field inspection teams by coordinating schedules, documentation, communication, and project controls activities. The Project Coordinator helps maintain project scope, inspection schedules, budget tracking, and compliance documentation, contributing to successful project delivery and strong client satisfaction.

Requirements

Bachelor’s degree in Architecture, Engineering, Construction Management, Business Administration, or a related field.
Minimum of one (1) year of relevant experience, preferably in construction inspection, transportation projects, or A/E project support.
CAPM or project management training preferred; familiarity with DOT inspection processes is a plus.

Nice To Haves

Demonstrates initiative and interest in growing within construction inspection project coordination.
Proficient in Microsoft Office Suite; familiarity with ECMS, PennDOT systems, or scheduling tools (MS Project/Primavera) is a plus.
Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Effective oral and written communication skills, with the ability to work both independently and collaboratively.
Ability to interact professionally with clients, contractors, and inspection personnel.

Responsibilities

Supports development and maintenance of construction inspection project plans, ensuring documentation is accurate, organized, and compliant with standards.
Coordinates communication between Project Managers, inspectors, contractors, and client representatives to support effective field operations.
Assists with project initiation, planning, execution, monitoring, and closeout tasks specific to construction inspection workflows.
Tracks project scope and documents changes related to inspection staffing, field conditions, and client‑directed modifications.
Maintains detailed inspection schedules, updates milestones, and monitors progress to support timely delivery of inspection services.
Assists with cost tracking and financial reporting, including inspector hours, contract limits, and client billing requirements.
Collects and organizes field data to support cost control, staffing efficiency, and project performance metrics.
Supports contract administration by preparing documentation, tracking deliverables, and coordinating with subcontracted inspection personnel when applicable.
Maintains quality and compliance documentation, including daily inspection reports, material certifications, and client‑required forms.
Assists with audit preparation (e.g., PennDOT ECMS, municipal compliance reviews), tracks findings, and supports corrective action follow‑up.
Coordinates with discipline leads to support inspector scheduling, workload planning, and resource allocation.
Prepares and distributes project communication materials such as meeting agendas, minutes, field updates, and status summaries.
Assists in preparing project status reports summarizing inspection progress, risks, staffing updates, and key issues.
Supports risk management activities by maintaining risk logs and tracking mitigation actions related to field conditions, staffing, and schedule impacts.
Assists with procurement coordination for field supplies, safety equipment, and subcontracted services.
Maintains positive client relationships through timely communication, responsiveness, and professional interactions with agency representatives and contractors.
Demonstrates professionalism, integrity, and accountability in all project‑related activities.
Supports team development by sharing information, assisting new inspection staff, and contributing to a collaborative work environment.
Stays informed on construction inspection practices, transportation agency requirements, and procedures to support continuous improvement.