Construction Estimating Assistant

Joseph J. Albanese•Santa Clara, CA

24d

About The Position

Joseph J. Albanese, Inc. is seeking an Estimating Assistant to join our Estimating team. The Estimating Assistant within the Public Works Department provides essential support to ensure efficient operations. This role involves a mix of administrative tasks, coordination, and communication to maintain smooth functioning within the department. Voted “Best Places to Work” for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

Requirements

Minimum of a high school diploma or equivalent.
3 years of office administration experience; construction industry preferred.
Strong computer skills.
Organizational Skills: Ability to manage tasks efficiently.
Strong attention to detail: Accuracy in data entry and document management.
Strong written and verbal communication skills.
Willingness to work closely with team members and other departments.

Nice To Haves

Experience with construction-related software a plus.

Responsibilities

Develop departmental forms, procedures, and filing systems.
Monitor department incoming calls, mail, visitor requests, and bid schedules.
Respond to inquiries and concerns related to Estimating.
Input and maintain up-to-date information in Salesforce.
Maintain the estimating bid schedule in Salesforce.
Generate reports and distribute finished documents.
Prepare and process bid documents.
Issue prequalification notices and invitations to bid.
Maintain and complete pre-qualifications for bid opportunities.
Manage ads for Small Business Enterprises (SBE), Local Business Enterprise (LBE), Disabled Veteran Business Enterprises (DVBE), and Disadvantaged Business Enterprises (DBE).
Conduct good faith efforts for SBE, LBE, DVBE, and DBE Contracts.
Maintain detailed records of all good faith efforts relating to public work projects.
Obtain bonding and insurance certificates as needed for projects.
Process Subcontractor insurance.
Provide general support for the Estimating Department.
Assist with special projects as assigned.