Construction Coordinator

Kahala Management LLC•Pasadena, CA

24d•Hybrid

About The Position

Wetzel's Pretzels has grown to more than 400 fresh bakeries across the United States and around the world since 1994. Headquarters located in beautiful Pasadena, California, currently has an opportunity for a Construction Coordinator to join the team. This Wetzel’s Pretzels construction team member will assist in coordination of new store development and renovations of all Wetzel’s Pretzels Franchise stores to meet budgets and schedules. This position will be highly involved in the practical coordination and execution of the construction phase, bridging the gap between project planning and on-site implementation. This is a mid-level position with a strong emphasis on communication and collaboration that would assist the Franchisees’ and report to the WP Construction Project Managers.

Requirements

3 years construction coordination/management and procurement experience. Will consider candidates with college degree in related studies in lieu of experience
Knowledge of Restaurant equipment procurement is a must.
Detailed understanding of plans, construction documents and engineering disciplines
Detailed knowledge and experience with restaurant equipment and FF & E procurement
Ability to communicate with and manage multiple disciplines (architects, engineers, suppliers etc.) simultaneously
Willingness to work with multiple, individual and diverse franchisee clientele
Ability to learn and retain brand standards/trade dress for multiple brands
Possess strong verbal and written communication skills
Strong proficiency in Microsoft Office applications (Teams, Outlook, Excel, Word and PowerPoint)
Must be able to work within a team structure and be prepared to take a leadership role.
Communicate verbally with customers, and the public using a telephone in a face- to -face, one- to- one setting, and in group setting

Nice To Haves

Background in restaurant remodels and facilities management is a plus

Responsibilities

Manage all phases of the construction project, from pre-construction to post-construction.
Restaurant Equipment/ Procurement Management
Manage all phases of development projects for new builds, refresh, remodel, and relocation projects on behalf of franchisees and/or Kahala Brands
Effectively work with the WP construction team, maintain open communication, advise on status of projects and elevate job site issues
Follow up with architect, landlord and government agencies health and building (through permit expeditor) on the store design and approval
Perform detailed take-off of FF & E counts from plans (Kitchen equipment, millwork, furniture, etc.) and solicit/review 3rd party proposals presenting to the Franchisee
Solicit general contractor, coordinate bidding by issuing drawings for bid and report Contractor’s bids for Franchisee to award GC.
Establish a construction schedule with the Contractor for WP and the Franchisee
Review construction document package
Work with other departments to facilitate project implementations
Provide support as needed to the Franchisee during the entire development process
Organize and participate in regularly scheduled project progress conference calls, MS Teams and other group meetings
Provide timely responses to all construction related RFI’s and field issues
Review shop drawings and submittals, provide feedback when necessary
Track Furniture, Fixtures & Equipment (FF & E), owner (Franchisee) supplied item orders, delivery and install status
Monitors the quality of work and ensures it meets the project/brand standards. Follow up on completion of Wetzel’s, landlord, building and health departments provided corrections/ punch list of construction finish items for the Contractor.
Work with the Contractor to complete certificate of occupancy requirements and turn the store over to WP operations and the Franchisee, ready to operate.
Track project key milestones, costs, timelines, and report to management
Obtain, organize and electronically file all project documentation, assisting Project Managers with any additional duties, tasks and administrative needs.
Manage and facilitate special projects on behalf of Franchisees and/or Kahala Brands Operations
Act in a facilities management capacity as needed
New product and material search
Manage and administrate equipment warranty claims as needed
Ability to travel at times required