Construction Coordinator

Oklahoma State Government • Oklahoma City, OK

3d • $63,000 • Onsite

About The Position

As a Construction Coordinator with OMES you will enjoy: Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually. A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. At the Office of Management and Enterprise Services (OMES), we drive the infrastructure that supports Oklahoma’s government. As a Construction Coordinator within our Capital Assets Management (CAM) team, you’ll support public-sector construction projects that impact communities statewide. You’ll be at the center of fast-moving construction operations, ensuring accuracy, compliance, and communication every step of the way. The Construction Coordinator is a critical support position, ensuring the accuracy and efficiency of contract documentation, project tracking, and financial processing. You'll collaborate with project managers, vendors, and partner agencies to keep projects running smoothly while staying on top of compliance, deadlines, and records. Additionally, this position will track construction invoices and payments and be the subject matter expert (SME) in construction contracts, solicitations, Unifier, construction invoicing, and Peoplesoft. Whether processing a construction contract, uploading specs to the plan room, or troubleshooting a payment delay, you’ll be the go-to resource behind the scenes for Oklahoma’s capital improvements.

Requirements

• Requirements include a bachelor’s degree and three (3) years of experience with program administration, contracting and construction related experience OR an equivalent combination of education and experience.

Nice To Haves

• Strong attention to detail and documentation accuracy
• Proficiency with Microsoft Office Suite (especially Excel and Outlook)
• Familiarity with PeopleSoft or construction management software (e.g., Unifier)
• Excellent organizational and communication skills

Responsibilities

• Assist in preparing bid documents, contracts, change orders, and specifications
• Reviews plans and specifications for construction projects applying knowledge of design, construction practices, building codes, and building materials.
• Track projects, updates, pay applications, and documents in project management systems like Unifier
• Coordinate with vendors and consultants to ensure timely signatures, bonds, and insurance documentation
• Process purchase orders, payment requests, and contract renewals in PeopleSoft
• Upload documents to digital plan rooms and maintain accurate electronic records
• Serve as a communication hub for construction-related questions from agencies and vendors
• Assist with bid openings, reporting, open records requests, mail, phone calls and administrative support as needed
• Communicates effectively in all areas of communication, (i.e., email, telephone, in person, etc.).
• Corresponds with agencies, vendors, consultants and the public via phone, letters, and email, dispensing information to assist with problems, questions, and/or fulfilling requests.
• Disseminates accurate information or assists in locating the correct information, consistent with Title 61 and OAC 260.
• Provides advice to state agencies in pre-planning for capital improvement projects including new construction, alteration, and renovation projects.
• Participates in screening and interview committees with state agency in determining best qualified candidates and fee negotiations.
• Develops and issues solicitations for award of contract for both construction and consultants.
• Responsible for the review of inspections performed by consultants and construction managers during construction.
• Provide training support and serve as a system resource for internal team members
• Other duties as assigned.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees