Construction Campus Coordinator, NA

Vantage Data Centers • Port Washington, WI

1d • Onsite

About The Position

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Overview This role is based at our Port Washington, WI site. The Construction Campus Coordinator is responsible for providing critical organizational and administrative support across multiple construction projects on a single campus. This role focuses on aligning and organizing project information, meetings, and deliverables among three general contractors building four facilities simultaneously. Acting as the central coordination point on behalf of the Owner, this position ensures consistent communication, streamlined workflows, and accurate documentation to keep projects on track. The ideal candidate will be highly organized, proactive, and detail-oriented, with the ability to juggle multiple priorities in a fast-paced construction environment. This role requires comfort working with a wide range of stakeholders—including contractors, internal project managers, and executive leadership—and an ability to synthesize and manage information with accuracy and efficiency.

Requirements

• 6+ years of experience in an administrative or project coordination role, preferably within construction, engineering, or related industries.
• Strong organizational skills with proven ability to manage competing priorities across multiple stakeholders.
• Experience supporting complex projects with multiple contractors or vendors preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); SharePoint or project management tools (Procore, Smartsheet, etc.) a plus.
• Strong written and verbal communication skills; ability to draft concise meeting summaries and professional correspondence.
• Experience maintaining confidential information and working with executive stakeholders.
• Energetic, adaptable, and detail-oriented with a proactive, problem-solving mindset.
• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Responsibilities

• Project Coordination & Information Management Serve as the central point of contact for coordination across three general contractors and four buildings.
• Maintain project schedules, meeting calendars, and coordination logs to ensure alignment between Owner and contractor activities.
• Collect, organize, and distribute meeting agendas, action items, and follow-ups to ensure accountability across stakeholders.
• Track submission and review of key materials, such as RFIs, submittals, and owner approvals, escalating issues as needed.
• Assist with document control processes, ensuring accurate storage, retrieval, and distribution of construction project records.
• Meeting & Logistics Support Schedule and coordinate recurring cross-contractor meetings, ensuring timely circulation of materials.
• Support on-site logistics by arranging meeting spaces, technology access, and site visit protocols.
• Document meetings with accurate minutes and distribute action items to the appropriate parties.
• Coordinate with internal leadership to prepare reports, presentations, and updates required for senior management or board review.
• Stakeholder Communication Act as liaison between construction teams, contractors, and Owner representatives to ensure alignment on key priorities.
• Provide regular updates to internal project leadership, summarizing contractor activities, risks, and outstanding items.
• Support the integration of Owner priorities into contractor workflows and maintain clear channels of communication.
• Administrative & Operational Support Manage calendars, travel arrangements, and logistics for Owner representatives on campus.
• Coordinate campus events, tours, and key milestone celebrations as required.
• Support expense reporting, invoice tracking, and budget documentation related to site operations.
• Handle confidential and sensitive project information with discretion and professionalism.
• Additional Duties: Handle additional duties as assigned by Management.

Benefits

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed