Construction Billing Specialist
About The Position
Overview We are seeking a detail-oriented and proactive Construction Billing Specialist to join our team. This role is responsible for managing AIA billing, lien waivers, prevailing wage compliance, certified payroll reporting, and collections for construction contract projects. The position also provides backup support across various accounting functions. The ideal candidate will have strong organizational skills and hands-on experience in construction accounting. Key Responsibilities Prepare and process AIA billing for construction projects, ensuring accuracy and adherence to contract requirements. Collaborate with project managers to verify billing details and monitor project progress. Manage lien waivers and ensure compliance with state and contractual requirements. Obtain and maintain notary public certification to verify signatures and legal documents. Calculate prevailing wage rates and ensure compliance with applicable labor laws. Prepare, review, and submit certified payroll reports for qualifying projects. Manage collections efforts and work with clients and project managers to resolve payment issues. Assist with accounting duties such as payroll processing, cash receipt reconciliation, and city tax filings. Provide backup support for accounts payable, accounts receivable, and general ledger tasks. Support additional accounting and administrative functions as needed.
Requirements
- Minimum of 2 years of processing AIA billings, preferably in construction or a related industry.
- Certified Public Notary certification a plus (or willingness to obtain).
- Experience with Foundation Software is a plus, but not required.
- Strong attention to detail with the ability to prioritize and manage multiple responsibilities.
- Excellent communication, organizational, and time management skills.
- Ability to work both independently and collaboratively in a fast-paced environment.
Nice To Haves
- Certified Public Notary certification a plus (or willingness to obtain).
- Experience with Foundation Software is a plus, but not required.
Responsibilities
- Prepare and process AIA billing for construction projects, ensuring accuracy and adherence to contract requirements.
- Collaborate with project managers to verify billing details and monitor project progress.
- Manage lien waivers and ensure compliance with state and contractual requirements.
- Obtain and maintain notary public certification to verify signatures and legal documents.
- Calculate prevailing wage rates and ensure compliance with applicable labor laws.
- Prepare, review, and submit certified payroll reports for qualifying projects.
- Manage collections efforts and work with clients and project managers to resolve payment issues.
- Assist with accounting duties such as payroll processing, cash receipt reconciliation, and city tax filings.
- Provide backup support for accounts payable, accounts receivable, and general ledger tasks.
- Support additional accounting and administrative functions as needed.
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
- Life insurance
- Paid time off
- Paid Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
