Construction Administrator

HGA • San Diego, CA

2d

About The Position

HGA is seeking a talented Construction Administrator to support our West Coast team and ensure the successful execution of complex architectural projects!
HGA’s Allied Disciplines team of specifiers, construction administrators, and cost estimators is seeking a talented Construction Administrator to join our team! You will play a central role in coordinating construction documentation, facilitating communication between project stakeholders, and upholding HGA’s standards of technical excellence. We are looking for a detail‑oriented professional with strong communication skills and a commitment to quality.
HGA offers challenge, recognition, and personal visibility with an opportunity to be part of great projects.
At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week.
Join our nationally recognized, award-winning team of architects, engineers, and interior designers — help us shape what’s next.
Learn more about us here.
Application Requirements & InstructionsPlease submit resume for consideration.

Requirements

• High School degree or an equivalent combination of related education and experience.
• 3+ years of experience in construction administration project management.
• Ability to read and understand contract document submittal requirements, contractor submittals, and requests for information (RFIs).
• Familiarity with standard General Conditions of the Construction Contract, Division 00, Contracting Requirements, and Division 01, General Requirements specifications.
• Experience with Newforma or other web-based construction project management software like Procore.
• Familiarity with Division 01, General Requirements, and technical specifications.
• Experience with working with AIA Documents and workflows.
• High attention to detail, excellent organization skills, strong written and verbal communication skills, problem-solving skills and ability to multitask.
• Collaborative team player.
• Professional work ethic.
• Motivation to learn and grow .
• Initiative/be a self-starter.

Responsibilities

• Manage and coordinate workflow of process tasks including recording submittals, requests for information (RFIs), and other construction documentation issued during the construction administration phase.
• Assist in preparation, assembly, and submission of construction contract documents during construction administration.
• Perform process tasks using Newforma web-based project management software.
• Support and manage the advancement and curation of HGA’s construction administration process.
• Act as a liaison between our design professionals, contractors and our client representatives during the project construction phase.
• Support construction administration staffing coordination and resource management. Review incoming project requests to assess resource needs and timelines.
• Assign staff to projects in coordination with Construction Administration Manager.
• Generate and distribute construction administration staffing reports for review to ensure accuracy and make corrections as required.

Benefits

• Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees