Construction Administrator

James Lane Air Conditioning Company•Wichita Falls, TX

About The Position

Build your future with James Lane Mechanical! We’re looking for a reliable and detail-oriented Construction Administrator to support our Special Projects and construction teams. This role is ideal for someone who enjoys organization, documentation, and administrative coordination in a fast-paced construction environment. If you take pride in accuracy, consistency, and keeping projects running smoothly behind the scenes, this position may be the right fit for you.

Requirements

Three (3) to five (5) years of administrative or clerical experience preferred
Prior experience in a construction, mechanical, or contracting office environment strongly preferred
High school diploma or equivalent required
Strong organizational skills with the ability to manage multiple documents and priorities at once
Excellent attention to detail and accuracy
Clear and professional written and verbal communication skills
Ability to identify errors or inconsistencies and assist with resolving administrative issues
Proficiency or willingness to learn standard office software and document management systems
Professional composure and reliability when working under deadlines
Team-oriented mindset with a willingness to support project managers and leadership

Nice To Haves

Prior experience in a construction, mechanical, or contracting office environment strongly preferred

Responsibilities

Receive, organize, file, and retrieve construction and project-related documentation, including contracts, forms, correspondence, and project records
Maintain accurate and up-to-date project files by processing documentation and updating logs, reports, and administrative records
Review project documentation for accuracy, completeness, and consistency, identifying discrepancies and assisting with corrections as needed
Establish and maintain organized electronic and physical filing systems for construction and project documentation
Compile routine reports and summaries to support project tracking and recordkeeping
Prepare and format correspondence, reports, and project-related documents
Provide general administrative and clerical support to project managers and construction leadership
Assist with scheduling calendars, meetings, training sessions, and travel arrangements when needed
Support project-related financial and account records, including basic accounts payable, accounts receivable, and cost tracking, as assigned
Assist other departments by providing project documentation, information, and procedural support
Perform additional administrative duties as needed to support construction and project operations