Construction Administrator

Work at HMC • Los Angeles, CA

10d • $85,065 - $127,281 • Hybrid

About The Position

The Construction Administrator supports the bidding and construction phases of medium- to large-scale projects, ensuring quality, coordination, and compliance throughout construction. This role is responsible for responding to construction inquiries, reviewing submittals and field documentation, and monitoring projects to ensure they are built in accordance with the contract documents. The Construction Administrator works under the direction of the Senior Construction Administrator, Senior Project Manager, or Principal-in-Charge (PIC) and maintains regular interaction with clients, consultants, and contractors. This position is located at our Los Angeles, CA office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Requirements

• College degree in Architecture or a related field, or equivalent industry experience
• Minimum of 7 years of experience in architecture or the construction industry, equivalent to a Project Manager level
• Strong understanding of construction administration processes and documentation
• Knowledge of building codes, regulations, and plan review requirements
• Familiarity with CPM scheduling processes
• Experience reviewing submittals, shop drawings, RFIs, and construction change documentation
• Ability to write and edit specifications and professional correspondence
• Strong understanding of construction practices, systems, testing, and inspection requirements
• Experience coordinating with consultants, contractors, and agencies
• Proficiency with documentation systems and office practice standards
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities

Nice To Haves

• Licensed Architect preferred (California license a plus)

Responsibilities

• Support bidding and construction administration from contract award through project closeout
• Respond to construction questions, RFIs, submittals, shop drawings, and change documentation
• Prepare and review meeting minutes, field reports, instruction bulletins, change orders, and professional correspondence
• Conduct field observations and document non-compliance, construction changes, and potential defects
• Track construction issues through resolution and communicate concerns promptly to the PIC and client
• Review documents prior to bidding for quality, coordination, and constructability
• Coordinate architectural documents with consultant drawings and specifications
• Apply building code concepts including accessibility, life safety, and egress requirements
• Coordinate with government agencies and utility providers during construction
• Review cost estimates, pay applications, and change order requests; assist with value analysis
• Participate in cost estimating and CPM schedule coordination
• Verify existing field conditions prior to and during construction
• Monitor construction progress to ensure conformance with contract documents and design intent
• Support project closeout including punch lists, as-builts, change orders, and closeout documentation
• Maintain primary or shared client contact during construction and ensure strong follow-through
• Assist with proposals, interviews, and consultant fee negotiations as needed
• Support supervision and mentoring of junior staff and coordinate work assignments as applicable
• Review and improve CA procedures, logs, and systems for efficiency and risk management
• Adhere to firm standards, procedures, and workplace values

Benefits

• As an employee owned company you become an owner after one yearreceiving company-provided shares at no cost and building long-term financial growth as the firm succeeds.
• We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators.
• Culture : We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
• Wellness : company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
• Professional Development : LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
• Comprehensive Comp and Benefits : Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees