Construction Administrator

COMANCO

About The Position

We are currently seeking a highly organized, process-driven Construction Administrator to join our team at COMANCO. This role requires a candidate with a proven professional history who can immediately assume responsibility for managing high-volume, critical project data and ensuring total documentation compliance. The Core Job: Data Integrity & Compliance This is a heavily detail-oriented position requiring meticulous data entry, strict adherence to established Standard Operating Procedures (SOPs), and extensive document management. Future Development & Training Areas Once core job responsibilities are mastered, this role offers comprehensive training and growth opportunities in critical project operations support, which includes: Contract Administration: Learning to assist with contract preparation, documentation, and securing all required contract bonds and insurance certificates. Project Documentation Management: Developing proficiency in maintaining and filing specialized contract-related documents. Advanced Administrative Support: Expanding administrative support to Project Managers and Engineers.

Requirements

High School Diploma or equivalent required.
Minimum 2 years of relevant professional experience with a demonstrated track record in a role demanding exceptional attention to detail, high-volume data processing, and strict adherence to Standard Operating Procedures (SOPs) or documentation standards.
Exceptional Detail Orientation and Process Adherence (REQUIRED): Proven ability to follow complex Standard Operating Procedures (SOPs) precisely and identify subtle data inconsistencies or errors.
Proven ability to manage multiple projects/activities and prioritize tasks in a dynamic, fast-paced environment.
Superior organization and documentation skills.
Strong interpersonal skills and ability to work positively with cross-functional teams.
Ability to interact and communicate effectively and positively both verbally and in writing (in English).
Must have a working knowledge of Microsoft Outlook, Word, and Excel. Must have the ability to master company-specific software quickly.

Responsibilities

Maintain a comprehensive client list by updating and inputting new account and contact information.
Oversee and review the accuracy of the bid schedule.
Request, organize, and file bid documents (plans, specifications, estimates, etc.), ensuring proper documentation for each bid.
Communicate bid information effectively with the estimating team.
Handle addendums and provide necessary updates to the Estimating team.
Manage plan holder lists for subcontractor bids and update information in the company's database.
Maintain all bid-related spreadsheets and ensure timely submission of bid packages.
Order bid bonds and Certificates of Insurance when required.
Ensure all bid and prequalification packages are submitted and tracked accurately.
Develop and maintain relationships with key clients and subcontractors.
Update and maintain the company's Statement of Qualifications and project resumes.
Research upcoming projects and provide relevant project data to management.