Construction Administrator (Project Assistant

APSI Construction Management•Milwaukee, WI

3d•$80,000 - $105,000•Onsite

About The Position

Job Title: Construction Administrator / Project Management Assistant (CA/PMA) Location: Clement J. Zablocki VA Medical Center | 5000 West National Avenue Milwaukee, Wisconsin 53295 Project Name: CM Support Services, EHRM Infrastructure Upgrades, VAMC Milwaukee, WI Client: Department of Veterans Affairs (VA) Anticipated Start Date: June 2026 Project Duration: 4 Years Pay Range: $80,000 – $105,000 per year, plus benefits Due Date: January 16, 2026 Project Details (Size, SOW, Site Background, etc.): Size of Project: $50M - $100M SOW: Scope includes Civil site work to include improvements on and additions to the existing fiber network “ring,” Re-roofing, construction of new substation and electrical rooms, DEMARC room, new Telecommunication rooms and enclosures, vertical fiber optic cable installation.

Requirements

Bachelor’s degree in Construction Management or a similar technical discipline, or demonstrated work experience or knowledge that compensates for the absence of higher education
A minimum of six (6) years of construction work experience may be substituted for a degree and will be reviewed for acceptability
Experience supporting healthcare and information technology (IT) construction projects and facilities
Working knowledge of construction practices with the ability to apply this knowledge to support implementation of project plans related to Quality Assurance, Safety, Schedule (Time), Cost Management, Change Management, and Information Management
Experience monitoring construction activities for Quality Assurance and compliance with construction documents
Ability to prepare, analyze, and identify incongruities and deficiencies in contractor work relative to approved construction documents
Understanding of baseline construction schedules and the ability to assist in evaluating the value of acceptable work in place
Documented work experience on completed projects demonstrating relevant competence
Presentation of at least three (3) completed projects of similar scale and complexity in which a comparable role was performed
Experience maintaining daily progress reports and inspection documentation
Ability to lead inspection and quality assurance teams to ensure timely, accurate, and effective project oversight

Nice To Haves

Experience as a CMa managing VA projects
Experience as a CMa managing Medical projects

Responsibilities

Participation in Microsoft Teams conference calls with Contracting, the awarded General Contractor (GC), the CPS Contractor, the Commissioning Agent (CxA), and VAMC Milwaukee to coordinate pre-construction activities
Assistance to the COR with review of the General Contractor’s pre-construction submittals, including schedules, infection control plans, and phasing plans
Assistance to the COR with review of material submittals and shop drawings
Assistance to the COR with review of Requests for Information (RFIs)
Advising the COR and the Architect/Engineer (AE) on the availability of long-lead-time items identified by the General Contractor
Monitoring and review of project financial data and budgetary cost accounting, including tracking funds, allowances, obligations, payments, balances, and planned expenditures
Assistance with administration and documentation of construction contract change orders, including preparation of cost estimates, review of cost proposals, and assembly of change order packages for the Contracting Officer
Preparation and maintenance of daily construction diaries documenting project activities and events affecting construction progress
Maintenance of the current project schedule, coordination with the General Contractor, and comparison of actual progress against approved schedules
Identification and communication of schedule slippages to the Resident Engineer, along with recommendations for corrective actions
Conducting or attending weekly or bi-weekly project meetings to review progress, monitor schedules, address issues, and review contractor payment requirements, including preparation of required documentation for VA payment processing
Maintaining thorough records of construction-related activities, events, and communications to support issue resolution and dispute avoidance
Scheduling, conducting, and documenting progress meetings with all stakeholders to review project status, discuss challenges, and resolve issues
Monitoring services performed by independent testing agencies or laboratories providing quality control testing and inspection services, including but not limited to soils, concrete, precast connections, steel, steel decking, fireproofing, roofing, curtain walls and glazing, and elevator installations
Providing professional and technical support to the third-party Commissioning Agent (CxA) during system start-up, calibration, and certification activities at the Milwaukee VAMC
Supporting commissioning activities including start-up planning, duration forecasting, cost estimating, defining start-up objectives, organizing start-up teams, testing building systems, conducting performance testing, obtaining Operations and Maintenance (O&M) documentation, and coordinating or monitoring O&M training
Reporting commissioning deficiencies to the COR
Maintaining marked-up project drawings and specifications for development of as-built documentation
Performing routine and thorough site inspections to identify work that does not conform to contract requirements and notifying the VA and General Contractor when corrective action is required
Compiling punch lists and deficiency reports and coordinating corrective actions with the contractor
Supporting relocation efforts and coordination of owner-furnished or owner-installed equipment
Maintaining daily activity logs and supporting closeout documentation, including O&M manuals, warranties, and final submittals
Providing additional construction-related services as required by the Department of Veterans Affairs