Construction Administrative Assistant

Climate Pros, LLC • Glendale Heights, IL

3d • Hybrid

About The Position

This position is a key resource for assisting the Construction Coordination team
with administrative tasks in connection with the project documentation, data
entry and order maintenance for the construction division. This position will
handle various clerical tasks involving form input and document file
maintenance. The eligible duties could involve the assignment of one or more of
the following:

Requirements

• Very strong attention to detail
• Must be able to work in a fast paced department and be able to prioritize requests.
• Mature judgment and strong organizational skills
• Use of analytical abilities to problem solve and anticipate departmental requirements
• Candidate should reside within a 45 minute commute from the Glendale Heights, IL office and be able to be in office as needed.
• High School Diploma/ GED
• At least one year of office administrative experience, construction experience is preferred.
• Computer knowledge preferred to include: MS Office- Word, Excel and Outlook
• Experience with permitting is strongly preferred.
• Regularly required to sit; occasionally required to stand; walk; occasionally lift and/or move up to 15 pounds; noise level is usually quiet.

Nice To Haves

• construction experience is preferred.
• Experience with permitting is strongly preferred.

Responsibilities

• Permitting Assistance
• Building and Trade Applications
• Track all open permits
• Schedule inspections
• Distribute Monthly Open Permit Report
• Backup to Purchase Order Duties
• Purchase order issuance and invoice processing for all construction material purchase orders for projects
• Ordering and tracking for all jobsite rentals
• Timely monitoring and closeout of all open purchase orders
• Backup to Subcontractor Documentation including:
• W9s and current COIs on file for all subcontractors
• Issuing/Tracking AIA Master Subcontract Agreements
• Processing/issuing project specific AIA Work Orders and Change Orders
• Requesting and Maintaining waiver requests and check releases
• ADP Wisely Travel Funding
• FieldJetX Service-to-Construction Dispatch Review
• Maintaining SharePoint filing systems
• Perform other related duties as required and assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED