Construction Administrative Assistant
About The Position
About Walbec Group Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering. With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest. The Position: Under the direction of the Associate Controller, the Construction Administrative Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management, ensuring projects are completed according to contract documents, plans, and within budget for Payne & Dolan. Areas of involvement include but are not limited to, assisting & supporting all aspects of project management, bid vs. actual financial management, customer relations & basic office management. Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations. Review advertisements in various periodicals. Write reports and business correspondences. Perform job set-ups, invoicing and finalizing jobs. Calculate figures and amounts to analyze job cost and profitability. Solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form Assist in the preparation of bids. Communicate with external clients on follow up items and collections. Assist with subcontractor management. General administrative duties. Performs other related duties as required and assigned.
Requirements
- High school diploma or GED equivalent.
- 3 + years of work experience.
- Microsoft Office experience with the ability to do data entry and navigate systems.
- Must be highly organization and able to prioritize tasks effectively.
- Able to multitask and work with a sense of urgency to meet deadlines.
Nice To Haves
- Accounting knowledge and understanding.
- Office administration experience.
Responsibilities
- assisting & supporting all aspects of project management
- bid vs. actual financial management
- customer relations
- basic office management
- Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
- Review advertisements in various periodicals.
- Write reports and business correspondences.
- Perform job set-ups, invoicing and finalizing jobs.
- Calculate figures and amounts to analyze job cost and profitability.
- Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
- Assist in the preparation of bids.
- Communicate with external clients on follow up items and collections.
- Assist with subcontractor management.
- General administrative duties.
- Performs other related duties as required and assigned.
Benefits
- Competitive compensation aligned with industry standards
- Employer Paid Medical Plan with HRA contribution (eligibility requirements)
- Dental, Vision, and Life Insurance
- Flex Spending Account (FSA)
- Employee Assistance Program (EAP)
- Company-paid short and long-term disability coverage
- Paid parental leave
- Generous PTO and paid holidays
- Profit sharing
- Robust Walbec training and professional development program
- Ongoing career growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
