Construction Accounting & Billing Specialist

Buffalo Solar • Depew, NY

5d • $24 - $27 • Onsite

About The Position

Buffalo Solar is a commercial-only solar EPC. We are hiring a Construction Accounting & Billing Specialist to bring project billing, purchase orders, and vendor documentation in house . This is a hands-on, execution-focused role that works closely with operations and a fractional CFO. This position is in person and best suited for someone who values accuracy, ownership, and teamwork.

Requirements

• 2–5+ years experience in construction or project accounting
• Experience with QuickBooks Online (contractor / job costing preferred)
• Familiarity with purchase orders, vendor billing, and job costing
• Strong attention to detail and follow-through
• Comfortable working in person in a fast-paced office environment

Responsibilities

• Prepare and issue milestone-based construction invoices
• Create and manage purchase orders tied to active projects
• Enter vendor invoices and prepare weekly payment runs for approval
• Collect and maintain W-9s , vendor onboarding, and credit applications
• Maintain organized project finance folders (contracts, COs, invoices, payments)
• Upload and track check deposits and payment records
• Maintain job costing and project records in QuickBooks IES (Contractor)
• Run project-level P&Ls and basic financial reports
• Review credit card activity and ensure receipts are complete
• Communicate clearly and efficiently with internal teams and vendors
• Fill out credit applications and w-9's

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed