Confidential Assistant to the Chief Compliance Officer

State of Illinois•Springfield, IL

About The Position

This Administrative Assistant II position serves as a confidential assistant to the Chief Compliance Officer at the Illinois Department of Corrections. The duties involve being part of ongoing agency projects as well as assisting with agency audits. We are seeking an energetic, highly motivated candidate who will be an integral part of the Compliance team. The incumbent must be able to work and communicate well with all levels of management to include administration staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified applicants to apply.

Requirements

Requires knowledge skill and mental development equivalent to completion of four (4) years of college with courses in public or business administration.
Requires two (2) years of professional experience in a public or private organization.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least four (4) years of experience working with and maintaining confidential information.
Prefers at least three (3) years of experience effectively communicating with high level personnel at local, state, and federal agencies.
Prefers at least three (3) years of experience interpreting and explaining Department Rules, Administrative Directives, methods, and procedures.
Prefers at least two (2) years of experience organizing and completing requests for confidential information and research.

Responsibilities

Serves as a high-level, confidential assistant to the Chief Compliance Officer.
Functions as management liaison for the Chief Compliance Officer with department staff involved in the operations and activities of the Division.
Plans, develops, and organizes special projects, research, and studies related to highly sensitive, confidential compliance documents.
Maintains confidential compliance reports and documents related to Department regulatory compliance activities.
Reviews and responds to confidential and high priority email, mail, and calls.
Assists with the Compliance Unit timekeeping approvals, vehicle reports, and other administrative tasks related to the Division.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedule in some program areas (Flex time and Hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20‐year retirement awards free health insurance during retirement.
Deferred compensation and other pre‐tax benefits programs
Paid state holidays 13‐14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources