Conference Services and Events Coordinator

kay search group•New York, NY

6d•$70,000

About The Position

Join one of the nation’s most respected law firms as a Conference Services and Events Coordinator, where you’ll play a key role in delivering exceptional experiences for clients, attorneys, and guests. This position places you at the heart of firm operations—coordinating high-profile meetings, client events, and executive conferences in a fast-paced, world-class environment. The ideal candidate is polished, professional, and thrives on creating seamless, sophisticated events that reflect the firm’s high standards of excellence.

Requirements

High School diploma required; Bachelor’s degree strongly preferred.
Minimum 3 years of experience in corporate hospitality, reception, or event coordination.
Excellent communication, organization, and client service skills.
Proficiency in Microsoft Office; experience with Rendezvous, MyKastle, or similar systems preferred.
Ability to multitask and manage competing priorities in a high-pressure, professional environment.
Polished, dependable, and discreet, with exceptional attention to detail.

Responsibilities

Serve as the primary point of contact for visitors and conference room users, ensuring a welcoming and professional environment.
Coordinate all meeting and event logistics, including room setup, catering, AV requirements, materials, and signage.
Manage reservations and event details using Rendezvous booking software to ensure accuracy and efficiency.
Provide on-site event support, greeting guests, overseeing logistics, and resolving last-minute needs with professionalism.
Collaborate with internal teams and clients to confirm event details and ensure flawless execution.
Maintain organized event records, reports, and layouts using Visio and other internal systems.