Conference & Events Manager (Contract)

INSTITUTE OF MNGT•Montvale, NJ

About The Position

The Conference & Events Manager (Contract) will serve as the primary manager of four events in IMA's portfolio during a maternity leave coverage period, overseeing end-to-end logistics and operations for a diverse lineup of in-person and virtual events. This hands-on role requires a highly organized, self-sufficient event professional who can hit the ground running, quickly absorb institutional knowledge, and take full ownership of multiple concurrent events. You will manage vendor relationships, attendee communications, onsite execution, and cross-functional coordination across a range of high-visibility events — including a virtual leadership summit, a global board of directors meeting, and a student leadership conference. You will serve as a key member of a collaborative team, where every task, regardless of size, is essential to the success of our events. The anticipated duration of this role is late April through mid-December.

Requirements

5+ years of conference and event management experience (operations and logistics focus)
Proven ability to manage multiple events simultaneously across in-person and virtual formats
Experience with Cvent
Strong vendor management and contract negotiation skills
Excellent organizational, communication, and stakeholder management skills
Experience coordinating with senior leadership, C-level executives, and VIP guests
Highly detail-oriented and proactive in anticipating needs and resolving issues
Able to work independently and collaboratively with cross-functional teams
Self-motivated with strong project management instincts
A reliable and flexible team player who thrives on contributing beyond defined responsibilities whenever there's a need
Travel required for onsite events; some weekend travel may be necessary

Nice To Haves

Knowledge of the accounting & finance profession is preferred but not required

Responsibilities

Onboard and train alongside the Director of Conferences & Events on all workflows, vendor relationships, and event logistics
Serve as the primary onsite point of contact for the Accounting & Finance Conference (June 14–17; travel dates June 11–18)
Manage post-conference wrap-up including data collection, evaluation, and reporting
Initiate project management timelines for all fall events
Assume full ownership of the events portfolio as the primary Conference & Events Manager
Oversee all operations and project management
Manage all vendor logistics across events, including hotel, AV, transportation, offsite events, signage, and materials
Coordinate staff and VIP travel and reservations
Draft, test, and send all attendee and stake holder communications pre-event, onsite, and post-event
Produce and distribute weekly registration reports
Create and distribute run of show documents for onsite staff (for both virtual and in-person events)
Manage exhibitor and sponsor communications and deliverables
Track and order all materials, signage, and promotional items
Execute day-of event management for both virtual and in-person formats
Conduct post-event evaluation including CPE tracking and post-survey analysis