Conference Coordinator

Historic New England • Waltham, MA

29d • Remote

About The Position

Historic New England (HNE) seeks a full-time Conference Coordinator to coordinate all aspects of annual Summit production and related programs, from program development and stakeholder outreach to logistical coordination and conference execution. HNE is committed to proactively addressing contemporary preservation challenges to ensure the health and livability of New England’s communities today and for the future. The annual Historic New England Summit advances HNE's strategic priorities, strengthens stakeholder networks, and anticipates and responds to emerging issues related to historic preservation and cultural sectors.

This is a remote based position, with regular New England region travel and flexible availability for occasional evening and weekend work required.

Requirements

• Bachelor's degree in Historic Preservation, Museum Studies, or a closely related field (e.g. architecture, urban planning, public history) with a minimum one year of relevant professional work experience in project management or planning and coordinating public programs, or equivalent combination of skilled credentials.
• Creative and innovative self-starter.
• Ability to operate effectively in a team environment, where communication within and among a regionally dispersed team is essential to success.
• Fully competent computer skills including use of Microsoft Office programs.
• Excellent project and time management skills
• Exceptional organizational, written and interpersonal communication skills and the ability to work closely with donors, professional colleagues, and the general public.
• Valid driver’s license and means of transportation.
• Strong belief in, and demonstrated commitment to, Historic New England’s mission and values.
• Commitment to the highest standards of professionalism, excellence, and Inclusion, Diversity, Equity and Access (IDEA).
• New England residency by start of work required.

Responsibilities

• Assists with with conceptualizing, designing, executing, and evaluating program content for the Historic New England Summit and supportive events and programs, including researching, evaluating, and refining themes, topics, and content delivery; coordinating with staff, volunteers, and external partners in program content planning; scheduling calls, taking meeting notes, and updating documents/project management software.
• Supports communication with speakers, speaker liaisons and others involved in producing the Summit and related programming from initial invitation through to confirmation and participation at programs, including sending correspondence, managing invitation responses, processing registrations, maintaining speaker information, responding to speaker questions, and coordinating calls and planning sessions.
• Coordinates across teams on communication plans and materials, and sponsor recruitment and stewardship.
• Provides coordination support to the conference producer and others as needed for all aspects of conference logistics, including registration, décor, F&B, performances, travel, a/v, and transportation.
• Provides support to speakers and program staff at rehearsals and programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees