Conference Administrative Coordinator

Christian Theological Seminary•Indianapolis, IN

1d•Hybrid

About The Position

Are you someone who thrives on organization, meaningful work, and connecting with people? Do you enjoy being at the center of a mission-driven project where your contributions directly shape a powerful experience for others? We are seeking a Conference Administrative Coordinator who will play a vital role in bringing a dynamic and nationally significant preaching conference to life. This is more than an administrative role - it is an opportunity to contribute to a meaningful initiative, collaborate with respected leaders, and help create an experience that inspires and equips communities. If you are detail-oriented, proactive, and energized by purpose-driven work, we invite you to join us in this exciting, fast-paced role. The Conference Administrative Coordinator will work with handling inquiries that come through the Mixed Methods Preaching Conference (MMPC) email system, help to manage the project, serve to support the Grant Director with projects and communication strategies, and day-of-event activities, coordinate Conference hospitality efforts, including food, and seek to grow and manage internal and external relationships. In addition, the coordinator will be trained on the CTS system that supports the programs' internal and external interfaces. This is a temporary, short-term position (May-January) with hours beginning at approximately 8 hours per week, increasing to 20-25 hours per week as conference planning progresses.

Requirements

High School Diploma or equivalent required.
At least three years of experience in customer technical support is preferred.
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills
Professional and pleasant manner
Strong analytical and problem-solving skills
Strong initiative and independent work skills
Technology skills: proficient in using standard and typical office equipment (i.e., computer keyboard, mouse, telephone)
Proficient with Microsoft Office Suite or related software
Proficient with Zoom video conferencing and its application
Proficient with or the ability to quickly learn an array of computer hardware or software

Nice To Haves

Familiarity with African American preaching traditions is desired.

Responsibilities

Monitor and respond to inquiries that come through the MMPC email systems.
Assist with Conference planning and reporting.
Assist with data collection, tracking, and reporting associated with Conference participation.
Support the preparation of reports and summaries using the data collected.
Review and return program emails on behalf of the Grant Director.
Interface with high-profile clergy, coordinating travel arrangements and special requests.
Receive training on CTS systems that support the MMPC.
Update the database system/retrieve information based on the needs of the Conference.
Support the tracking of Conference-related expenses and budget activity, in coordination with the Grant Director.
Provide administrative assistance to the Grant Director in support of the MMPC.
Perform other duties as assigned.