Concur System Administrator - Finance

Otto Aerospace

1d • Remote

About The Position

The Concur system administrator will own end-to-end configuration, maintenance and support of the company’s Concur environment, with primary responsibility for travel and expense reimbursements, and p-card transactions. The role ensures that policies are embedded in the system, workflows are efficient, data is accurate, and controls meet public company and SOX expectations as the organization scales toward IPO readiness.

Requirements

• Bachelor’s degree in Accounting, Finance or Business Administration, or related field preferred
• 3-5+ years of experience in T&E, p-card administration, ore related finance operations; direct Concur administration experience strongly preferred
• Strong understanding of T&E and p-card processes, controls and best practices in a corporate environment, experience in manufacturing or aerospace is a plus.
• Familiarity with internal control and SOX concepts, including segregation of duties, approval controls, system controls, system access, and audit trails
• Experience working with ERP systems and file integrations between expense tools, HRIS, and the general ledger
• Advanced Excel and strong data analysis skills, comfortable building and interpreting spend and exception reports.
• Effective communication and customer service skills, with the ability to explain policies and system use to non-finance users
• Strong attention to detail, process orientation and ability to manage multiple priorities in a fast-growing environment.
• We are a service organization, you are customer service centric, meeting customer needs, and eventually anticipating them.
• Comfortable with ambiguity, as we continue in a rapid growth mode, no two days are typically alike.
• Curious, not shy about asking why, or why not, willing to learn new tools, adaptable.
• Organized and disciplined, prioritize work assignments, and meet deadlines
• Self-Starter: ability to independently identify work that needs to be completed or issues that need to be addressed, elevate as appropriate, and seek solutions
• Active Listening: gain insight and truly understand all project stakeholders.
• Critical Thinking: make prompt, informed and value-based decisions for the project.
• Organization: Focus on agenda, schedules, frameworks, consistent methodologies, and documentation to deliver an exceptional work product
• Problem Solving: Assess issues from different vantage points and formulate the best solution in addressing specific challenges.
• Teamwork and Team Building: Establish a collaborative culture where people with unique personalities and skills happily work together and accountable to shared goal.
• Strong Business Communication: Use the right language, tone and storytelling techniques when communicating, describing, or explaining issues over email, chat, reports, presentations and other forms and channels of communication; adapt communication based on audience
• Self-Motivation: Exude the highest level of commitment and motivation to see it through from start to finish.

Responsibilities

• Serve as the primary administrator for Concur Travel and Concur Expense, including configuration of expense types, workflows, approval hierarchies, audit rules and integrations with SAP and Workday.
• Own end-to-end T&E and p-card process, from employee profile setup (via integration with Workday), to expense submission, approval, exception handling, and posting to the general ledger.
• Configure and maintain p-card feeds, merchant category code (MCC) controls and mapping rules by GL account and cost/profit center and /or project to ensure accurate coding of spend and alignment with company policies.
• Document and maintain T&E and p-card policies and procedures, ensuring they are clearly reflected in the system rules, user guidance, and control documentation
• Monitor daily and periodic exception reports and audit rules (e.g. duplicate submissions, policy violations, unsubmitted, aged transactions), and partner with managers and employees to resolve issues.
• Coordinate with accounting team to ensure accurate and timely GL postings, account coding, and period-end close activities related to T&E and p-card, including accruals and reconciliations.
• Support SOX and internal control requirements by maintaining evidence of key controls in the T&E and p-card processes, including access reviews, approval workflows, and exception handling.
• Act s primary liaison with the Concur vendor and corporate card provider for system updates, issue resolution, new functionality, and file transmission/integration changes
• Plan and execute system enhancements, testing and releases. Own the UAT during the implementation phase.
• Develop and deliver training and reference materials for employees and approvers, including onboarding sessions, quick reference guides, and periodic refreshers
• Create and maintain dashboards and standard reports (e.g. spend by category, policy violations, aging, unassigned p-card transactions) to support management visibility and compliance monitoring.

Benefits

• Otto Aviation provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short term disability, voluntary long-term disability and additional term life, with 15 paid days off, 13-14 paid holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level