Comptroller

Winston Water Cooler Management•Dallas, TX

1d•Hybrid

About The Position

Winston Water Cooler is seeking a highly experienced and detail-oriented Comptroller to lead the accounting and financial reporting functions of our Shared Service Center. This role is responsible for ensuring the financial integrity of a complex, multi-entity structure supporting 70+ branch locations. The Comptroller will serve as the primary owner of accounting accuracy, internal controls, and cash management, with a strong emphasis on operational accounting, ERP-level visibility, and disciplined financial processes. This is not a passive reporting role. The ideal candidate is a proactive operator who can dive into transactional detail, strengthen controls, and support the company’s continued growth and banking strategy.

Requirements

Bachelor's degree in Accounting, Finance, or a related field; CPA preferred.
8–12+ years of progressive accounting experience, including a minimum of 3–5 years in a senior accounting or Comptroller-level role.
Demonstrated experience managing accounting operations for a multi-location, multi-state business (50+ locations preferred).
Strong working knowledge of multi-state sales tax law, nexus analysis, and exemption certificate management.
Strong working knowledge of GAAP, financial reporting, and internal controls
Proficiency with ERP systems (Epicor Eclipse strongly preferred).
Expertise in GAAP, financial statement preparation, and internal controls.
Demonstrated ability to operate both strategically and tactically within accounting functions
Strong proficiency in Microsoft Excel and other Microsoft Office tools.

Nice To Haves

Experience in distribution, water services, or a field-services business model.
Familiarity with asset-based lending (ABL) structures and reporting requirements
Experience with intercompany accounting and consolidated financial statements
Background in shared services or centralized accounting models

Responsibilities

Own the month-end, quarter-end, and year-end close process for 70+ branch locations, ensuring timely and accurate financial statements.
Prepare consolidated financial reporting packages, including variance analysis and executive-level insights
Maintain and enforce accounting policies in accordance with GAAP
Ensure financial data reflects operational reality across all branches and entities
Design, implement, and enforce a robust internal control environment across all accounting functions
Establish and maintain segregation of duties, dual-approval workflows, and authority thresholds
Oversee high-risk areas including:
Vendor setup and maintenance
Payment approvals (ACH, wires, checks)
Intercompany transactions and allocations
Proactively identify and mitigate financial, operational, and fraud-related risks
Establish and enforce financial controls, policies, and procedures governing A/P and A/R activities across the Shared Service Center
Provide oversight of payment integrity, including review and approval of exception-based or high-dollar disbursements
Ensure proper segregation of duties, dual-approval workflows, and compliance with established authority thresholds
Monitor execution quality, aging, and exception trends, escalating issues and driving resolution in partnership with the VP of Operations
Partner with the VP of Operations to improve processes, strengthen working capital performance, and ensure alignment between operational execution and financial accuracy
Maintain ultimate accountability for the accuracy of A/P and A/R financial reporting and related balance sheet integrity
Maintain daily visibility into cash position and liquidity across all entities
Oversee and support management of the company’s asset-based lending (ABL) facility, including:
Borrowing base reporting
Collateral accuracy (A/R and inventory)
Availability tracking and compliance
Partner with executive leadership on cash forecasting, borrowing decisions, and capital planning
Support banking relationships and ensure alignment with lender expectations
Develop deep expertise in Epicor Eclipse and serve as the internal authority on transactional accounting flows
Ensure accuracy of key operational accounting areas, including:
Inventory and cost of goods sold
Vendor rebates and credit memo processes
Intercompany charges (admin fees, interest, payroll allocations)
Lead detailed reconciliation efforts that tie operational activity to financial results
Identify and resolve system or process-driven discrepancies at the source
Coordinate with external auditors and support audit processes with accurate documentation and reconciliations
Ensure readiness for financial, tax, and lender-related audits
Identify inefficiencies and lead initiatives to improve accounting workflows, reporting, and system utilization
Oversee accounting across 70+ entities, ensuring consistency, accuracy, and proper consolidation
Manage intercompany transactions, eliminations, and reconciliations
Ensure alignment between entity-level financials and consolidated reporting
Support organizational and ownership structure changes with accurate financial treatment
Lead and develop the accounting team within the Shared Services environment
Establish scalable processes and standardized workflows to support all branch locations
Partner closely with the VP of Operations while maintaining independent ownership of financial controls and accounting integrity
Drive accountability, performance, and continuous improvement across the team
Lead structured transition efforts from the outgoing Comptroller
Document key processes, relationships, and institutional knowledge
Stabilize and enhance accounting operations during and after the transition