Compliance (I-9) Specialist

Mondelez International, Inc.•East Hanover, NJ

30d•Hybrid

About The Position

As part of MondelÄz International Digital Services, you have leadership responsibility for a specific discipline that may include partnering with leaders in sales, finance, marketing, customer service and logistics, procurement, HR etc. You are part of a team that delivers best-in-class service and value creation to their clients and that always strives for operational excellence. The I-9 Administrator is responsible for ensuring compliance with federal employment eligibility verification requirements. This role manages the completion, accuracy, and retention of Form I-9 documentation for all US Employees, and works closely with HR, recruiters, and hiring managers to maintain compliance with U.S. Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS) regulations.

Requirements

Proficiency in HRIS/Workday and onboarding platforms.
Excellent communication and interpersonal skills.
Analytical and problem-solving abilities.
Ability to work independently and meet deadlines under strict regulatory timelines.
Proficiency in Excel for Data Analysis & Manipulation (VLook Ups, Pivot Tables for Data Validation etc.)
Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).
2+ years of HR, compliance, or onboarding experience, with specific knowledge of I-9 regulations preferred.
Strong knowledge of federal immigration and employment eligibility requirements.
Experience with E-Verify and electronic I-9 systems (such as Workday, ADP, or other platforms).
High attention to detail and accuracy.
Strong organizational and record-keeping skills.
Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

Oversee and manage the completion of I-9s Forms for all new hires and reverification of existing employees.
Audit I-9 forms for accuracy, timeliness, and compliance with federal guidelines.
Maintain electronic and/or physical I-9 records according to retention and destruction requirements.
Serve as the primary administrator for the company's I-9 Electronic System with E-Verify, including case creation, monitoring, and resolution.
Provide training and guidance to HR staff, recruiters, and hiring managers on I-9 compliance and proper documentation procedures.
Stay up to date on immigration and employment eligibility laws and communicate relevant updates to HR leadership.
Assist in responding to government audits, inspections, or requests for I-9 documentation.
Develop and implement processes to minimize compliance risk.
Partner with internal stakeholders to ensure seamless onboarding of new hires.
In the future may support People Experience Project Work.