Compliance Coordinator

Otis•Cerritos, CA

18h•$55,000 - $75,000

About The Position

Amtech Elevator Services is a group of independent elevator companies operating in Southern California and Houston, Texas, acquired by Otis Elevator Company in 2003. Although a wholly owned subsidiary of the Otis Elevator Company, our business objective is to be recognized as the premier regional, and more specifically, local elevator maintenance, repair, and modernization company. We offer quality maintenance, repair and modernization services for all types of vertical transportation systems regardless of the original manufacturer. Over the years, Amtech has been integrated into Otis, and maintains the same core values of people, safety, quality, and integrity. Amtech Elevator has an opening for a Receptionist/City and State Reports Admin supporting the Amtech-Glendale and Amtech-Cerritos offices. The successful candidate must be an ambitious, self-reliant, and focused individual to perform a wide range of administrative functions that requires problem solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure. On a typical day you will:

Requirements

Bachelor's Degree preferred
Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example).
Exceptional written and verbal communication skills
Detailed oriented, and organized.
Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.
Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information.

Responsibilities

Full responsibility for entire State Preliminary Order process including:
Log Order in Code to indicate contract-covered work vs. building owner’s work vs. proposal needed
Ensure signed proposals are returned timely from customers
Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers, as needed)
Follow up with customer on work to be done by building owner
Troubleshoot sources of delays, when necessary, to ensure 100% compliance by deadline identified on Order
Communicate compliance to State before deadline stated on Order
Other administrative duties may include the following, as needed:
Answering phones
Filing
Sort/ distribute incoming mail
Provide administrative support to branch sales and operations staff, as requested
Enter purchase order requests and track for distribution to vendors and branch files
Process accounts payable invoices and maintain control over and process draft check requests
Maintain branch financial binder for general manager
Print and distribute monthly reports to branch management team members
Maintain control over and process draft check requests
File Preliminary Liens

Benefits

You will receive a long-term employment contract with the world market leader in a crisis-proof industry.
Otis currently provides our colleagues with the following benefits:
401(k) plan that includes generous company match and a separate automatic retirement contribution
Comprehensive medical, prescription drug, dental and vision coverage for colleagues and their eligible dependents, beginning on their first day of employment
Three weeks paid vacation and paid company holidays
Paid sick leave
Employee assistance and wellness incentive programs
Life insurance and disability coverage
Voluntary benefits, such as legal, pet, home, and auto insurance
Birth/adoption and parental leave benefits
Adoption assistance
Tuition reimbursement program
Peer recognition and service anniversary awards, as well as spot performance bonus opportunities