Compliance Coordinator (Driver Compliance Division)

Seaboard Marine•Miami, FL

1d•Onsite

About The Position

POSITION SUMMARY: Process and maintain all owner operators’ records current and in compliance with federal and state regulations. Process owner operators’ payroll for local, over-the-road and Houston Owner Operators. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

One (1) year prior experience working with data entry or as an Administrative Assistant in a fast-paced office environment.
High School diploma or equivalent.
Must possess intermediate computer skills in programs such as MS Word, Excel and Outlook.
Intermediate written and verbal communication skills in Spanish.
Thorough knowledge of business English, including proper grammar to include spelling and punctuation.
Ability to type accurately at a minimum of 30 WPM.
Strong organizational skills, ability to multitask and prioritize.
Ability to communicate (read and write) effectively in a business environment.
Ability to prepare a variety of reports.
Ability to meet deadlines.
Ability to Analyze, define problems, collect data, establish facts, and draw valid conclusions.
Ability to exercise sound judgment within established systems and procedures.
Ability to think logically and follow procedures and instructions.
Ability to deal effectively with the public.
Ability to work with limited supervision and strong initiative.
Ability to work extended hours, weekends, and holidays as needed.
Must have or be able to obtain a TWIC card within 30 days of employment.

Nice To Haves

Knowledge of DOT regulations.
Experience and knowledge with the AS400 system.
Experience with payroll processing, timekeeping review, or similar administrative work.

Responsibilities

Process owner operators’ payroll for all local, over-the-road and Houston area drivers, which involves frequent communication with owner operators to verify of trips, rates changes, mileage and corresponding TIRs. Making necessary copies and forwarding to Accounting Department, File accordingly.
Maintain all records to ensure compliance with all applicable regulations (includes driver daily log, maintenance log, inspection reports, accident records, etc.).
Communicates frequently verbally and in writing with non-English speaking owner operators to communicate regarding (upcoming license expirations, DOT Physical expirations, trainings, payroll inquiries, Sunpass violations and send written mass notifications via electronic tablet etc.).
Prepare and maintain records of all driver citations and DOT inspections.
Prepare and submit waiting time report.
Prepare Miss Trip report.
Prepare and submit off-duty report indicating the owner operators’ name, date off-duty and reason, etc.
Process all owner operators’ fines and warnings. Follow-up to ensure timely and accurate resolution.
Maintain log of owner operators Port ID’s. Issue reminders and notify port authority of Port ID renewals and terminations.
Research and respond to all owner operators’ payroll question(s).
File all documents accordingly. Trans file periodically and maintain trans-file log (excel spreadsheet) as practical reference.
Performs other job-related duties as assigned.