Compliance & Contracts Analyst

Venable LLP • Baltimore, MD

2d • $65,000 - $78,000

About The Position

You’re looking for a change, and so are we. At Venable, we know that every new
hire brings valuable experience, new perspectives, and a chance to raise the bar
on our approach to compliance & contracts management. That’s why we’re looking
for a Compliance & Contracts Analyst to provide administrative and analytical
support for the firm’s contracts and compliance processes.

Requirements

• Bachelor's degree, paralegal certificate, or equivalent experience
• Minimum 2 years of experience in a legal, compliance, contracts, or administrative support role; Knowledge of standard contract concepts, compliance principles, client engagement, and outside counsel guidelines (OCGs) or contract tracking systems process preferred.
• Proficiency with Microsoft Office and database or document management systems
• Demonstrates consistent accuracy when reviewing, uploading, categorizing, and tracking documents; identifies discrepancies, missing information, or inconsistencies and flags them appropriately
• Ability to effectively coordinate multiple competing tasks and deadlines in a fast-paced environment while maintaining organized records and meeting turnaround expectations
• Ability to communicate clearly and professionally with attorneys, SMEs, and support staff; providing timely updates and responding promptly to inquiries regarding status or next steps
• Ability to handles sensitive client, contractual, and firm information with discretion; understands the importance of confidentiality and data protection in a law firm environment

Nice To Haves

• Experience in a law firm, legal operations, or professional services environment preferred
• Knowledge of standard contract concepts and compliance principles
• Understanding of a client engagement process
• Familiarity with outside counsel guidelines (OCGs) or contract tracking systems

Responsibilities

• Reviewing client engagement letters to ensure conformity with arrangements approved in file opening or via change forms and tracking identified issues through approval, resolution, and final documentation; Identifying non-standard or client-specific terms and routing them to appropriate stakeholders for review and approval
• Following established workflows, approval processes, and naming conventions; understanding the importance of documentation, version control, and audit readiness.
• Maintaining contract and compliance databases, ensuring documents, metadata, and key terms are complete and up to date
• Maintaining records of client-specific provisions, exceptions, and negotiated positions for ongoing reference and compliance; Tracking finalized client agreements and related documents, including effective dates, amendments, and superseded versions
• Managing notifications, reminders, and alerts related to approvals, updates, or required actions
• Assisting with responding to client compliance requests and internal information needs by gathering and organizing relevant documentation; Escalating issues, inconsistencies, or potential risks to Compliance attorneys or SMEs as appropriate
• Preparing redlined versions of engagement letters, OCGs, or related documents as needed to support attorney review
• Supporting updates to internal policies, templates, and reference materials related to contracts and compliance
• Confirming receipt of required upfront retainers in coordination with Accounting and document confirmation in firm systems, when applicable
• Serving as a point of contact for basic questions regarding client documents, contract or review status, and tracking processes
• Collaborating with attorneys, Compliance team members, LAAs, and business professionals to support intake, review, routing, and follow-up activities
• Assisting with process improvements, system clean-up, and data quality initiatives to enhance efficiency and reliability; Supporting implementation of new tools, templates, or process changes by assisting with testing, documentation, and user adoption

Benefits

• Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more.
• New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level