Compliance Administrator, Subcontracts
About The Position
Primarily responsible for coordinating Stonhard installation partner vendor setup and compliance, including but not limited to per project agreements and Controlled Insurance Program enrollments for multiple simultaneous projects - enrollment, monitoring, and closeout. Primary goal is to ensure that subcontractors remain compliant, and enrollments are completed prior to project kick-off or customer deadlines, whichever is earliest. Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration. Essential Functions Sets up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies. Processes installer tool and supply purchases. Coordinates weekly installation partner accounts payable statements and related transactions and transmits to accounting for payment. Audits weekly statement activity and makes recommendations/raises concerns to Supervisor and Stonhard leadership. On an ongoing basis, monitors and coordinates subcontract compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums. Monitors per project compliance requirements related to Stonhard and subcontractor Controlled Insurance Programs and ensures on-time enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout. Monitors, Stonhard state contractor licenses ensuring compliance and on-time renewal. Develops and recommends document retention requirements as needed. Develops and monitors necessary reporting to remain compliant. Develops and maintains written SOPs for assigned responsibilities. Assists in the creation, distribution, tracking, and execution of per project subcontractor agreements as needed, and as directed. Other responsibilities as assigned by supervisor or Stonhard leadership. Supports other administrative responsibilities, as assigned. Cross-trained as needed in contract team and sales administration responsibilities.
Requirements
- High School Diploma or Equivalent with continuing education
- 3+ years of related work experience in compliance, project administration, construction administration, sales operations, or customer service
- Excellent verbal, written and interpersonal skills
- Highly organized, capable of managing multiple workstreams simultaneously, keeping track of deadlines and obligations with strong attention to detail and continuous improvement mindset
- Works well as part of a team
Nice To Haves
- Bachelor's degree in business or construction management or the equivalent coursework in a related specialty field
- Experience in OCIP/CCIP
- Experience reading and understanding insurance requirements
Responsibilities
- Sets up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies.
- Processes installer tool and supply purchases.
- Coordinates weekly installation partner accounts payable statements and related transactions and transmits to accounting for payment.
- Audits weekly statement activity and makes recommendations/raises concerns to Supervisor and Stonhard leadership.
- Monitors and coordinates subcontract compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums.
- Monitors per project compliance requirements related to Stonhard and subcontractor Controlled Insurance Programs and ensures on-time enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout.
- Monitors, Stonhard state contractor licenses ensuring compliance and on-time renewal.
- Develops and recommends document retention requirements as needed.
- Develops and monitors necessary reporting to remain compliant.
- Develops and maintains written SOPs for assigned responsibilities.
- Assists in the creation, distribution, tracking, and execution of per project subcontractor agreements as needed, and as directed.
- Supports other administrative responsibilities, as assigned.
- Cross-trained as needed in contract team and sales administration responsibilities.
Benefits
- In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1-10 employees
