Compliance Administrative Assistant

ALLIED ELECTRIC INC•Walker, MI

About The Position

The Compliance Administrative Assistant is responsible for coordinating and supporting all licensing, registration, and compliance requirements for Allied Electric across multiple states. This role gathers required documentation, communicates with internal stakeholders and external agencies, tracks deadlines, and ensures all contractor licenses, business registrations, workers’ compensation documentation, and other regulatory requirements are met before and during project execution. When compliance workflows are current, this role will also support general construction administrative duties.

Requirements

2+ years of administrative experience (construction or regulated industry preferred)
Strong organizational skills and exceptional attention to detail
Ability to manage multiple deadlines across different states and agencies
Comfortable researching regulatory requirements and navigating government websites
Strong written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Detail-oriented and deadline-driven
Proactive follow-up and task management
Strong communication and coordination skills
Ability to work independently and escalate issues appropriately
Ability to quickly adopt and navigate new systems and tools
Strong technology proficiency

Nice To Haves

Experience with document management systems preferred

Responsibilities

Licensing & Regulatory Compliance Research and track contractor licensing requirements for any state in which Allied Electric operates.
Coordinate and prepare applications for: Electrical contractor licenses Business registrations State contractor registrations Municipal licensing requirements
Maintain active license status by tracking renewals, deadlines, and continuing education requirements
Ensure proper workers’ compensation and insurance documentation is filed in each applicable state
Coordinate bonding, certificates of insurance, and compliance documentation as required
Maintain compliance files (digital and physical) in an organized and audit-ready format
Cross-Functional Coordination Communicate with internal stakeholders (HR, Operations, Finance, Project Management) to gather required documentation
Delegate and follow up on required actions to ensure compliance deadlines are met
Serve as a point of contact for compliance-related questions
Coordinate with external agencies, licensing boards, and government entities
Track compliance status for new and upcoming projects
Documentation & Administrative Support Construction administrative paperwork
Filing, scanning, and document management
Assisting with subcontractor compliance documentation
Supporting insurance and bonding documentation requests
General administrative support as needed