Compliance Administrative Assistant

Human Resources Team•Houston, TX

7d•Onsite

About The Position

As a part of the Compliance Dept, you will be working closely with the Project Managers, Design Team, Field Superintendents, and customers to provide the necessary administrative support to keep the flow of projects moving from start to finish. This includes, but is not limited to: Manage a comprehensive asset utilization plan Proactively manage the vehicle registration and licensing program to ensure compliance on assets Provide equipment analysis Prepare and report regularly the status of Fleet metrics and initiatives Manage Warranties, Recalls and Campaigns for completeness Manage Telematics System (Geotab) Support MVR (Motor Vehicle Records) process Assist with fleet integrations for acquired companies Coach and advise employees authorized to drive a vehicle on Company business with regards to safe operation of the vehicle, traffic laws and driver safety rules as well as complying with the Fleet and Driver Policy Provide support, as needed, to the Fleet Manager Maintain and update, as needed, Trade and State licensing; complete & track licensing applications, as applicable Complete individual trade licensure renewals, applications, and terminations, ensuring timeliness & accuracy Maintain and support current Company Business Licensing, as well as acquired companies Maintain Certificates of Insurance, as needed Coordinate Sub-Contractor approvals and provide compliance support Perform other duties or manage projects as assigned or necessary

Requirements

High School diploma or equivalent
2 years Fleet experience, preferred, including experience with auto insurance & claims coordination
Current use of MS Office Suite (Word, Excel) in a proficient manner
Experience with Geotab, Mobileye 8 and Samba Safety, preferred
Experience with business and industry licensing, as well as trade certification requirements
Proactive with the ability to work independently under general direction
Professional conduct, effective verbal & written communication skills with all areas of the organization.
Demonstrate integrity and discretion while maintaining confidentiality
Superior organization skills and dedication to completing projects in a timely manner.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

Nice To Haves

Fire protection experience
Compliance experience

Responsibilities

Manage a comprehensive asset utilization plan
Proactively manage the vehicle registration and licensing program to ensure compliance on assets
Provide equipment analysis
Prepare and report regularly the status of Fleet metrics and initiatives
Manage Warranties, Recalls and Campaigns for completeness
Manage Telematics System (Geotab)
Support MVR (Motor Vehicle Records) process
Assist with fleet integrations for acquired companies
Coach and advise employees authorized to drive a vehicle on Company business with regards to safe operation of the vehicle, traffic laws and driver safety rules as well as complying with the Fleet and Driver Policy
Provide support, as needed, to the Fleet Manager
Maintain and update, as needed, Trade and State licensing; complete & track licensing applications, as applicable
Complete individual trade licensure renewals, applications, and terminations, ensuring timeliness & accuracy
Maintain and support current Company Business Licensing, as well as acquired companies
Maintain Certificates of Insurance, as needed
Coordinate Sub-Contractor approvals and provide compliance support
Perform other duties or manage projects as assigned or necessary

Benefits

Competitive compensation
Pay is on a weekly cycle, every Friday
Career Advancement Opportunities
Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
Company paid short and long-term disability
Immediately vested in our 401(k) company match
Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
Exceptional guidance and support from our managers
Collaborative culture & environment
Robust training opportunities with company reimbursement upon achieving required licensing
Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
Opportunity to work alongside some of the best talent in the fire protection industry