Compensation Specialist

BlueTeam•Boca Raton, FL

About The Position

The Compensation Specialist supports both payroll processing and core human resources operations for a multi-state workforce. This role is responsible for ensuring the accurate and timely processing of payroll, administering employee compensation programs, and maintaining employee data within HR systems. A key component of the position involves analyzing and processing incentive compensation, including bonuses, sales draws, and employee advances. While many calculations are system-generated, the role requires strong Excel skills, analytical ability, and attention to detail to validate data, reconcile compensation calculations, and ensure final pay amounts are accurate.

Requirements

Proficiency in HRIS/Payroll Systems: Experience using HRIS and payroll software, such as Paycor, Paychex, or similar.
Excel & Data Analysis: Must be able to efficiently manage, analyze, and visualize data using VLOOKUP/XLOOKUP, pivot tables, logic functions (IF, AND, OR), data validation, and advanced formatting.
Data Integrity: Exceptional attention to detail to ensure payroll accuracy matches HR records. Ability to balance deadlines and accuracy in a fast-paced environment.
Human Resources Skills: High integrity and ability to handle sensitive employee data confidentially. Strong interpersonal, communication and customer service skills
Minimum of 3 years of experience with payroll/compensation and/or HR administration experience.

Nice To Haves

Bachelor’s degree in Human Resources, Accounting, Business Administration, or related discipline is highly preferred.
Experience supporting multi-state payroll and calculating incentive compensation earnings strongly preferred.

Responsibilities

Process bi-weekly payroll for 150+ employees in a multi-state environment, ensuring accuracy and compliance with federal and state regulations.
Administer payroll deductions, adjustments, and special payments including bonuses, commissions, draws, and employee advances.
Support quarterly and annual incentive compensation cycles, reviewing system-generated calculations and reconciling data prior to payroll processing.
Utilize the company’s proprietary construction management platform to extract and verify incentive earnings and compensation data.
Reconcile compensation reports and validate payroll inputs using advanced Excel tools and data analysis techniques.
Administer merit increases, compensation adjustments, and other payroll-related changes.
Research and respond to multi-state tax authorities regarding payroll tax discrepancies, delinquencies, penalties, payments, and reporting issues.
Assist in monitoring payroll tax filings and supporting documentation.
Coordinate new hire onboarding activities, pre-employment documentation, and system entry.
Maintain electronic personnel files in HRIS.
Process employee lifecycle transactions including job changes, compensation updates, address changes, and terminations.
Manage E-Verify processes and I-9 compliance.
Enter/update/audit payroll deductions for health insurance, 401(k), and other benefits.
Support ongoing and annual open enrollment.
Assist employees with benefit education, portal access, and changes in coverage.
Prepare reports for internal and external audits.
Generate reports related to payroll and HR-metrics.
Perform HRIS audits, including PTO usage, timecard review, pay rate validation, and termination pay compliance by state.
Maintain office inventory and coordinate with the Purchasing Coordinator.
Organize/distribute supplies throughout the office.
Manage incoming and outgoing company mail, including preparing shipments via USPS and FedEx.
Other related duties as assigned.