Community Program Manager – Events

OU Health•Fredericksburg, VA

About The Position

The Community Program Manager is a key member of the OU Health Community team, responsible for planning, managing, and executing enterprise-level events and activations. These events aim to advance the health system's mission, enhance brand presence, and foster community partnerships across Oklahoma. The role involves leading the planning, production, and execution of high-profile events that engage various stakeholders including patients, donors, community partners, media, policymakers, and business leaders. This position requires cross-functional collaboration with Marketing and Communications, Philanthropy, Government Relations, and Community Engagement teams, as well as OU stakeholders, to ensure consistency, efficiency, and alignment with OU Health's strategic priorities. The manager balances strategic event development with creative, high-quality execution, builds trusted relationships, and delivers measurable results to strengthen OU Health's position as Oklahoma's healthcare leader.

Requirements

Bachelor’s Degree in Communications, Public Relations, Hospitality, Marketing, or related field required.
5 years of experience in event management required.
Strong project management, organizational, and problem-solving skills with the ability to manage multiple concurrent initiatives.
Excellent written and verbal communication skills, including the ability to distill complex information for diverse audiences.
Strong vendor negotiation and contract management skills.
Proficiency with Microsoft Office Suite, event planning software, and project management tools.
Demonstrated ability to build trusted relationships across diverse internal teams, external partners, and community stakeholders.
Experience working in a matrixed organization and balancing competing priorities across departments.
Cultural competence and the ability to work inclusively across various demographics and community settings.
Ability to gather, interpret, and use data to drive strategy, measure outcomes, and facilitate continuous improvement.
Ability to work evenings and weekends for special events and activations as required.

Nice To Haves

Experience in event management preferably in healthcare, higher education, nonprofit, or corporate settings.

Responsibilities

Plan, coordinate, and execute enterprise-level events across OU Health, including: Community health and outreach events, Philanthropic and donor recognition events, Media announcements and press conferences, Groundbreakings, ribbon cuttings, and facility openings, Legislative and government relations functions, Business partnership activations.
Serve as the central point of contact for all external event logistics, ensuring consistency, efficiency, and adherence to brand and operational standards.
Oversee event timelines, budgets, vendor relationships, and logistical details including venues, permits, AV, catering, security, and branded materials.
Partner with Marketing & Communications on event messaging, creative direction, photography, and media support.
Coordinate post-event evaluation, capturing outcomes, attendance data, and key learnings for continuous improvement.
Collaborate across OU Health departments and OU University Experiences to align goals, strategies and objectives in our external activation presence.
Integrate event opportunities within broader marketing and engagement strategies.
Act as a bridge between departments to avoid duplication and maximize impact of events.
Ensure all events reflect OU Health's brand personality and promise — approachable, innovative, and mission-driven.
Maintain the highest standards of professionalism, accessibility, and hospitality in all external-facing activations.
Create a positive image for OU Health through enthusiastic, trustworthy engagement with all partners and stakeholders.
Performs other duties as assigned.