Community Outreach Assistant-Temporary

City of Salinas, CA•Salinas, CA

49d

About The Position

The City of Salinas is accepting applications for Temporary Community Outreach Assistant. Temporary positions are non-benefited positions and employees are limited to working a maximum of 25 hours per week and must not exceed 1,000 hours per fiscal year. This recruitment is open until filled, and may close at any time. Summary of Duties: Performs a variety of field, community engagement, public outreach and administrative support duties related to operation and service programs and/or major planning initiatives of the Community Development Department. Distinguishing Characteristics: This is a single level job classification in the Community Development Department. Work is clearly defined and supervised. Performs basic paraprofessional and technical assistance with defined goals, objectives, and procedures.

Requirements

Knowledge of: Principles and practices of effective organization, program development and implementation.
English usage, grammar, spelling and punctuation.
Appropriate writing techniques for writing reports and correspondence
Research methods and procedures
Record keeping principles and procedures.
Principles of local government practices.
Principles of volunteerism and marketing.
Basic clerical and computer skills, including word processing and basic software applications (e.g. Word, PowerPoint, Outlook 365); filing; familiarity with learning materials and effective training techniques.
Skill in: Understand the organization and operation of the City, community stakeholders and other outside organizations necessary to assume assigned responsibilities.
Promote the mission, values and standards of an effective public organization, particularly in the area of customer service.
Communicate clearly and concisely, both orally and in writing.
Prepare outreach materials and assist with meeting logistics.
Utilize social media and email.
Read, understand, apply and explain City programs, regulations and planning initiatives/efforts.
Give public presentations to a wide range of large and small audiences.
Guide small group activities and discussions.
Conduct web/online research.
Work cooperatively with other City departments and outside agencies.
Occasionally work holidays, weekends and evenings when necessary.
Work independently. Analyze situations and adopt effective courses of action.
Establish and maintain effective working relationships with City staff, elected officials, the community and volunteers.
Education: High School Diploma or GED
Experience: Two years of work experience involving increased responsibility and customer service, public outreach, community development or planning experience.
Licenses and Certifications: A valid State of California Driver's License.

Nice To Haves

Other desktop publishing software related to preparing leaflets, brochures and similar materials (such as Adobe Illustrator, InDesign or MS Publisher) is desired.
An Associate Degree in Urban Planning, Public Administration, Political Science, or a closely related field may be substituted for one year of experience; or
A Bachelor's Degree in Urban Planning, Public Administration, Political Science, or a closely related field may be substituted for six months of the required experience.

Responsibilities

Assists in the implementation of department operation and service programs or planning initiatives/community engagement efforts.
Assists with planning and conducting community outreach events, workshops, trainings and other meetings.
Assists with the coordination of meeting logistics including securing venues, obtaining supplies and materials, arranging for childcare, refreshments and meeting/event set-up and clean-up.
Prepares and distributes meeting notices, flyers, surveys, and outreach materials.
Responds to letters, public inquires, e-mails, and other communications.
Maintains contact lists in both written and/or electronic formats.
Utilizes social media platforms to engage and inform members of the community.
Prepares and/or gives presentations (i.e. PowerPoint) to the general public, community organizations and others.
Facilitates small group and other community engagement activities.
Prepares meeting agendas and follow-up notes; records community input.
Performs basic research to assist the preparation of reports, surveys, studies or other documents.
Coordinates, interacts and confers with other City Departments.
Serves as liaison between other government agencies, non-profit organizations and ad hoc committees for special community service projects, etc.
Interprets and conveys applicable City policies, rules and regulations.
Promotes and maintains safety in the workplace.
Performs other related duties as assigned.