Community Engagement Program Support Specialist

Bureau Veritas•Indianapolis, IN

23h•$26 - $28•Hybrid

About The Position

The Community Engagement Program Support Specialist plays a critical operational role in the execution of community engagement activities. Our client is committed to strengthening local communities by fostering volunteerism, deepening civic partnerships, and collaborating on initiatives that make life better for people. Social Impact Strategy, Community Engagement and will work closely with the Community Engagement – Site Lead, Volunteerism Lead, and Giving Lead as well as additional internal and external stakeholders. This contractor will provide hands-on program operations and administrative support enabling the rapid implementation of programs for communities and stakeholders who we serve.

Requirements

Exceptional written and verbal communication skills.
Strong project management capabilities with keen attention to detail.
Ability to influence and coordinate work through others to meet deadlines.
Skilled at managing multiple priorities in a fast-paced environment.
Highly organized, process-oriented, and proactive in problem-solving.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, Co-Pilot) and collaboration tools such as SharePoint and Adobe Sign.
Demonstrated adaptability and analytical thinking.
Experience in the non-profit sector or related fields.
Energetic, creative, and optimistic mindset.
Passion for giving back to communities.
Collaborative and willing to go above and beyond to support team success.
Knowledge of corporate social responsibility (CSR) best practices.
Ability to leverage AI tools for efficiency and workflow automation.
Understanding of impact measurement and reporting tools.
Bachelor’s Degree
Minimum of 2 year(s) of project management experience: project coordination, business operations, finance, procurement, etc.
Prior experience working in the philanthropic, nonprofit, corporate social impact, or community engagement space.
Familiarity with community partnerships, civic organizations, or place-based initiatives.
Experience supporting programs across multiple sites/locations or within a matrixed organization.

Responsibilities

Coordinate and process payments to ensure timely execution of Social Impact initiatives
Review and approve matching gifts requests
Oversee giving platform administration management including review of organization nominations and communications regarding nomination requests
Oversee incoming requests for donations and the intake process
Setup, gather data, and maintain the community engagement database
Coordinate reporting and data verification for various Social Impact reports, including surveys, annual report etc.
Oversee community engagement metrics, tracking, and reporting (data collection, KPI monitoring, dashboards, and status reporting)
Provide program support for contracts, donation agreements, and MOUs, including coordination, tracking, follow-up and documentation management
Maintain documentation for community engagement initiatives to ensure adherence to internal and external requirements
Oversee and update Social Impact internal and external websites
Coordinate and help deliver internal and external communications to highlight impact stories and successes
Develop and maintain templates, documentation, presentations and other content used in internal and external communications
Support administrative tasks including meeting scheduling, agenda preparation, and logistics coordination.
Manage community engagement email inbox and track inbound requests
Support budget tracking, forecasting, and process improvement for payment and document workflows
Coordinate sponsorship events and other events including attendee coordination, communication and deliver information to sponsoring organization, track participation in local database
Leverage AI tools in daily tasks to improve efficiency, including building agents and optimizing workflows
Responsible for, demonstrates and holds team accountable for safe work environment. Complies with all safety and confidentiality policies and protocols. Reports safety incidents or near misses in real time to the Manager
Report team feedback to the N+1 on a daily/weekly or monthly basis on milestones, goals, progress.
Provide regular updates to manager regarding workload, new/updated tasks, and associate performance
Follow the guidelines set forth with clients and Company Quality, Health, Safety, Security and Environmental policies and procedures.
Comply with clients’ and Company management systems in accordance with appropriate regulatory agencies.
Perform other essential tasks projects and responsibilities as required.