Community Association Law - Transactional Paralegal

Hand Arendall Harrison Sale LLC•Destin, FL

just now•Onsite

About The Position

SUMMARY: Detail-oriented and motivated Paralegal to perform a variety of legal support tasks for assigned attorneys according to established policies and procedures. Thrive in a fast-paced environment, demonstrate strong organizational skills, and possess the ability to manage multiple deadlines simultaneously, while maintaining positive contact with clients, attorneys and staff. Observe confidentiality of firm and client matters. ESSENTIAL DUTIES AND RESPONSIBILITIES: Entity Formation & Secretary of State Filings Prepare and file Articles of Incorporation and related formation documents to create not-for-profit homeowner associations with the Secretary of State. Monitor filing status and obtain certified copies of formation documents. Maintain corporate records and ensure entities remain in good standing, including annual report filings and registered agent updates. Coordinate with clients and attorneys to gather information necessary for entity formation. Drafting & Recording Governing Documents & Document Maintenance Prepare, in consultation with attorneys, Declarations, Bylaws, and other HOA/subdivision related agreements, memoranda and other documents. Coordinate the recording of such instruments with the appropriate county recorder's office. File Management, Deadline Tracking and General Paralegal Support Organize and maintain physical and electronic client files, including all governing documents, correspondence, and recorded instruments. Manage deadline tracking system to ensure timely completion of filings, recordings, and client deliverables. Maintain and update template document libraries and internal checklists for client projects. Assist attorneys with online research related to project specific records and information. Communicate as needed and as appropriate with clients and others WORKING CONDITIONS: Normal first-class law office environment.

Requirements

Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at an appropriate level.
Approximately 3-5 years on the job paralegal experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to proofread typed material for grammatical, typographical or spelling errors.
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with expected courtesy and tact.
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with expected courtesy and tact.
Work occasionally requires a high level of mental effort and production of a high volume of accurate and reliable work product.
Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.
Requires prolonged sitting, some bending, stooping and stretching.
Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.

Responsibilities

Prepare and file Articles of Incorporation and related formation documents to create not-for-profit homeowner associations with the Secretary of State.
Monitor filing status and obtain certified copies of formation documents.
Maintain corporate records and ensure entities remain in good standing, including annual report filings and registered agent updates.
Coordinate with clients and attorneys to gather information necessary for entity formation.
Prepare, in consultation with attorneys, Declarations, Bylaws, and other HOA/subdivision related agreements, memoranda and other documents.
Coordinate the recording of such instruments with the appropriate county recorder's office.
Organize and maintain physical and electronic client files, including all governing documents, correspondence, and recorded instruments.
Manage deadline tracking system to ensure timely completion of filings, recordings, and client deliverables.
Maintain and update template document libraries and internal checklists for client projects.
Assist attorneys with online research related to project specific records and information.
Communicate as needed and as appropriate with clients and others