Community Association & Development Coordinator

AVB•Portage, MI

21d

About The Position

The Community Association & Development Coordinator plays a key role in supporting both homeowner association (HOA) management and land development activities. This position ensures smooth and effective operation of HOA functions while providing essential coordination for neighborhood development initiatives. The ideal candidate is detail‑oriented, collaborative, and adept at balancing administrative responsibilities with project‑based development support.

Requirements

Associate or bachelor’s degree in business administration or a related field preferred
Candidates with at least 2 years of experience in community or HOA management (or a related field) and a strong background in property management are preferred.
Strong computer skills with experience in all Microsoft programs including Excel, Word & Outlook
Effective organization and communication skills with keen ability to prioritize and multi-task
Detail oriented, strong team player, and able to work independently
Reliable transportation is required for travel between locations

Nice To Haves

Familiarity with the greater Kalamazoo Area and/or local municipality staff is a plus

Responsibilities

Serve as the primary liaison between homeowners, outside management companies, association boards, and vendors
Review and manage annual budgets; oversee assessments, billing, invoices, and collections
Maintain accurate association records, homeowner databases, and vendor contracts
Negotiate with contractors for association services
Attend board meetings, annual meetings and committee sessions which can occur after 5pm
Prepare & distribute agendas, notices and meeting minutes
Ensure community compliance with community rules, governing documents, local regulations, and state statutes and issue notifications as needed
Facilitate architectural review processes and respond to homeowner inquiries and issues
Regular community site inspections and reports
Provide administrative support for residential land development projects, including document management and scheduling
Provide administrative support for land acquisition and entitlement processes, maintaining accurate records and tracking progress
Manage project files, ensuring proper organization and accessibility
Serve as a liaison between internal teams, vendors, and municipal contacts, facilitating smooth communication